How to automatically add new users to a group when they are added to users

[Gemma4]

Hi everyone!

I would like to ask your assistance, I have this requirement when a new user is added to the sys_users table I need them automatically added to the PM submitter group. I created a business rule but it is not automatically adding new users. Any suggestions on what the best practice to achieve this would be. 

thanks

[Ahmed Drar]

@Gemma4  - You can easily create a flow that runs when a new user is create and then create an action that inserts this new user into PM submitter group

I hope this helps.

Ahmed

Please mark my answer as Correct / Helpful based on the Impact

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[Gemma4]

Hi @Ahmed Drar 

I tried a flow but unfortunately when I create a user it is not adding the user to the group. Attached is the trigger and flow used. Any suggestions as I'm new to using flow designer.

[SanjivMeher]

In the flow designer, you need to use Create Record action to create a record in the sys_user_grmemeber table.

And also pass both group as well as the user you want to add to the group, which should add the user membership.

[Danish Bhairag2]

Hi @Gemma4 ,

You can create a business rule on "User" table with below configs:

When to run: after

Operation : Insert

(Apply appropriate conditions only when it suppose to consider specific users(type of users) else no need to add condition)

Advanced Script: 

(function executeRule(current, previous /*null when async*/) {

	// Add your code here

	var gr = new GlideRecord('sys_user_grmember');
	gr.initialize();
	gr,group = '<sys ID of PM submitter Group>';
	gr.user = current.sys_id;
	gr.insert();

})(current, previous);

Please mark my answer helpful & accepted if it resolves your query.

Thanks,

Danish