Multiple Email Setup in ServiceNow

Cory Hitchings
Giga Guru

Hi all, 

Our ServiceNow is setup to send and receive emails to and from our Service Desk email address.  

We now have another business unit joining our instance and need to incorporate their email address to separate their requested items from the Service Desk email.  

  • I have set a "Request Item Opened" notification setup to send from their email address "xyz@email.com" in our Dev environment, I do receive the email from our configured SMTP address abc@email.com.  
  • When I set both the "Send from" and "Reply to" addresses to xyz@email.com the email goes no where. 
  • I've set up a user account for this email address and still no luck.  

Ultimately, I see our ServiceNow instance as a building, and should be able to add additional tenants to the building and live in their own offices / apartments and operate on their own apart from each. 

Do you have any ideas how to get this configured for additional teams that onboard to our instance? 

Thanks! 

find_real_file.png

5 REPLIES 5

Munender Singh
Mega Sage

Hi,

We can do that without making changes to the Servicenow properties.Just set those emails to reroute to the servicneow email address i.e. ask the guy to route the emails coming to address like xyz@fedex.com to yourinstance@service-now.com.

And write or edit the inbound actions to process the emails coming into servicenow and having to as 'xyz@fedex.com'.

In my last project we did such settings for almost 8 different units so you can try this also.

 

Regards,

Munender

Thank you for the response.  I am still stuck though; what I want is the email to look like it's coming from the other address (xyz@email.com)  I'd like to keep the email addresses separate...so when a new request is created, it should say xyz@email.com instead of 'Service Desk'.  Could you explain more in detail what you did to achieve this?  Thank you! 

find_real_file.png

Hi,

You can change the email notification settings to display sender's address as per desire:

find_real_file.png

 

Regards,

Munender

 

**Please mark response correct/helpful if found useful.

ーーーーーーーーーーーーーーーーーーーーーーーー
We can do that without making changes to the Servicenow properties.Just set those emails to reroute to the servicneow email address i.e. ask the guy to route the emails coming to an address like xyz@fedex.com to yourinstance@service-now.com.

ーーーーーーーーーーーーーーーーーーーーーーーー


How would you implement a routing configuration like the above that would make emails coming to an address like xyz@fedex.com to be forwarded to yourinstance@service-now.com?