Integration Hub / Spokes

[abdelkadergh]

I’m designing a Flow with more than 10 actions, but I know there’s a 10-item limit in Flow Designer. I’ve heard Subflows can help, but I’m not sure how to structure them for reuse across different Flows. Can someone provide a best practice example?

[Bhimashankar H]

Hi @abdelkadergh ,

Action limit in flow is configured in system property called sn_flow_designer.max_actions. It may vary on this prorperty.

Subflows are the reusable logic components (can be called from flows). Create subflows as your primary building blocks, then compose them into flows

Example:

Requisition to PO Flow

Trigger -> Requisition created

->Subflow : Validate Requisition 

Decision Yes/No

Subflow: Check Approvals

Subflow : Create PO from requisition

Subflow : Notify requestor

Like this you make make your flow understandable and easy to maintain.

Go through below reference for more detail:

Flow Designer - Best Practises & Reusable functionalities! 

Exploring ServiceNow Flow Designer: Best Practices & Insights 

Building subflows  ->Good documentation to understand subflows.

Thanks,
Bhimashankar H

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[AnjalPDijo · Accepted solution]

Hi @abdelkadergh ,

When designing a Flow with more than 10 actions, you can overcome the limit by using Subflows.

Best Practice Approach:

• Create a Main Flow for the overall process logic.
• Identify steps or tasks that are repetitive or logically grouped and move them into a Subflow.
• Subflows allow you to define inputs and outputs, making them reusable across different Flows.
• This modular design improves maintainability, readability, and avoids hitting the 10-action limit.

For detailed guidance, refer to the official documentation: Subflows in Flow Designer

Hope this helps!

Best regards,
Anjal

[Ankur Bawiskar]

@abdelkadergh 

you can use combination of action and subflow for this.

what did you start with and where are you stuck?