search doesn't return any results in Service portal.

Madhusudhan6
Tera Contributor

Hello Team,

 

The search doesn't return any results. I try to search the Catalog items through search bar it's not working as expected.

 

Thanks,

Sudhan.

Madhusudhan6_0-1707987311251.png

 

 

7 REPLIES 7

Community Alums
Not applicable

Hi @Madhusudhan6 ,

Service Portal Search is extended for ServiceNow Text Search with a few minor differences. This article provides ways to isolate and troubleshoot issues if you have been searching for something and the record is not showing up.

Text search

If you are searching for the name of the knowledge article, for instance, and you don’t find the article in the search results, the first method of troubleshooting is to use a global search inside the instance. If the article does not show up in text search as well, this could be because the article is not indexed:

  1. Apply keyword search at the table level
  2. Check Auto Stop Words and Stop Words.
  3. Check the Search group and make sure the article meets the filter conditions defined there.
  4. Regenerate the text index.

Portal definition

The search results also depend on the portal configuration. If the search term is showing results on text search inside the instance but not in Service Portal, check the portal confirmation for the portal you are searching in.

Make sure the catalog item or Knowledge article belongs to the Service Catalog or Knowledge Base configured in Portal record (sp_portal)

Portal search source

In addition, the search source can also be used to configure the results. These records can be found under the portal Related List or by directly going to https://<yourInstance>.service-now.com/sp_search_source_list.do.

Other possibilities

Finally, these components can also affect the search results. Other possibilities:

  1. User criteria
  2. Before query Business rule
  3. ACLs
  4. Customized Service Portal search widget

Additional Information

Dr Atul G- LNG
Tera Patron
Tera Patron

Hi @Madhusudhan6 

 

Please check the search source once

LearnNGrowAtul_0-1707988380250.pngLearnNGrowAtul_1-1707988393027.png

 

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If my response proves useful, please indicate its helpfulness by selecting " Accept as Solution" and " Helpful." This action benefits both the community and me.

Regards
Dr. Atul G. - Learn N Grow Together
ServiceNow Techno - Functional Trainer
LinkedIn: https://www.linkedin.com/in/dratulgrover
YouTube: https://www.youtube.com/@LearnNGrowTogetherwithAtulG
Topmate: https://topmate.io/atul_grover_lng [ Connect for 1-1 Session]

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Hello Atul,

Thanks for your replay.

I am not able to find the Search Source in my instance.

 

Thanks,

Sudhan. 

Hi @Madhusudhan6 

 

Go to Portals 

search for Service Portal

Scroll to related List ( if not available , add via form layout)

*************************************************************************************************************
If my response proves useful, please indicate its helpfulness by selecting " Accept as Solution" and " Helpful." This action benefits both the community and me.

Regards
Dr. Atul G. - Learn N Grow Together
ServiceNow Techno - Functional Trainer
LinkedIn: https://www.linkedin.com/in/dratulgrover
YouTube: https://www.youtube.com/@LearnNGrowTogetherwithAtulG
Topmate: https://topmate.io/atul_grover_lng [ Connect for 1-1 Session]

****************************************************************************************************************