Calendar events and schedules

[martinjanke]

When creating a calendar event for a "Time off" event, the capacity of the user is reduced according to the user's resource schedule. E.g. if we have a 5 days per week / 8 hours per day resource schedule and add a time off calendar event for full 5 working days, the resource's capacity is reduced by 40 hours, which makes sense.

When a non "Time off" calendar event is added, the availability of the resource is reduced without taking the schedule into consideration. E.g. if a user adds a calendar event for "Training" for 5 full working days, the availability is reduced by 120 hours (5*24).

To get the correct availability, the "Training" event would have to be added as an 8 hour event repeating for 5 days. To get this correctly done consistently by all users is rather difficult.  

Is there a way to have availability calculation triggered by calendar events honor the resource schedule?

Any other idea how to address this?

[Balanandhini S]

‘com.snc.resource_management.exclude_events_from_schedule’ property specifies the type of events which must be excluded for capacity calculations. 

The default value of this property is ‘time off’.  The hours for the 'User Calendar Event' for time off entry are 9(schedule hours), even though the event is created for 'All day'. This is to ensure that capacity can never be negative. 

Add the required type of event in the property to reduce only the resource working capacity and not 24 hours. 

[martinjanke]

Hello,

thanks a lot for your reply.

This will work, but has the disadvantage that it only works for "Capacity" and not for "Availability".  For calendar events for which we want to reduce the availability of a resource there doesn't seem to be a solution which takes the resource schedule into consideration (other than creating operational resource plans instead of calendar entries)

[manita_anand]

I tested it and it works in reducing hours from availability too. 

So if i have 40 hours available and i create a all-day event in my calendar, it reduces only 8 hours and not 24 hours from availability. 

My new availability is 32 hours.