How do you optimise use of the stakeholder register in SPM Demands and Projects?

[Sharna Duff]

We had added stakeholder mapping to our Demand processes, so that specific users are added to the stakeholder register depending upon the responses to key fields, eg. selecting a particular Business Unit will add specific group members to that Demand/Project's Stakeholder Related List. They are not added with portfolio populated, so are not added to the Stakeholder Register.

However we are also finding that stakeholders from other projects are being added automatically to the Stakeholder related list when they have the same portfolio. And these may not necessarily be relevant to the next demand/project. 

Interested in understanding the purpose of the OOTB Stakeholder Register design. 

[Rajesh_Singh]

@Sharna Duff 

In Out of box - table : dmn_stakeholder_register stores list of all stakeholders with respect to portfolio. Now if you create any demand and call portfolio, then it will pull stakeholders defined in above table and save it in dmn_m2m_demand_stakeholder table.

So stakeholders saved in dmn_stakeholder_register is generic list, used to just pull stakeholders based on portfolio selected

So stakeholders saved in dmn_m2m_demand_stakeholder is with respect to given demand, any modifications you do on demand. stakeholder related list will be updated in m2m table here.

Now questions to you is what kind of customisation have you done to OOTB stakeholder register? if you can elaborate then it will help to understand issue better.

[Sharna Duff]

No customisation completed to the stakeholder register itself. However we have added Stakeholder Mapping so when a Demand moves from the Draft to the Submit stage, additional stakeholders are added to the Demand Stakeholder List (without the portfolio populated).

Appreciate at the moment that if a stakeholder is added to the Stakeholder register with Portfolio populated, then these stakeholder will be added to all subsequent demands with the same portfolio. Wondering if others have turned this functionality off, or have a maintenance schedule to remove misaligned stakeholders to portfolios?