Send a customized email from servicenow instance
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04-10-2025 05:50 AM
Hello dears,
Please, does soemone know if it is possible to do the following :
I am the system admin of the instance, and I want to send a customized email - from the instance - to all other users.
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04-10-2025 05:55 AM
Hi @yasserbouat
- Navigate to the Email Client: Go to "All" > "Email" > "Email Client".
- Compose the Email: Fill in the "To" field with a wildcard or a list of all users, the subject, and the body of the email.
- Send the Email: Click "Send".
- Create a New Notification: Navigate to "System Notification" > "Email" > "Notifications" and click "New".
- Configure the Notification:
- Name: Give the notification a descriptive name.
- Event: Select the event that triggers the notification (e.g., "Custom Event" if you want to trigger it manually).
- Recipients: In the "Recipients" section, you can use a query to include all users, or you can select a specific group or role.
- Email Template: Choose an email template or create a custom one for the notification's content.
- Sender: Configure the sender address.
- Other Settings: Set other options like priority, subject, and attachments.
- Name: Give the notification a descriptive name.
- Test and Activate: Test the notification to ensure it sends correctly and then activate it.
- Create a Business Rule: Navigate to "System Policy" > "Business Rules" and create a new rule.
- Write Script: Use a script to send an email to all users, based on a specific event or condition.
- Email Sending: Ensure that email sending is enabled in your ServiceNow instance.
- Email Accounts: Review your email accounts to ensure they are configured correctly.
- Testing: Always test your email notifications before sending them to all users.
- User Experience: Be mindful of the email content and frequency to avoid overwhelming users.
If my response helped please mark it correct and close the thread so that it benefits future readers.
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04-10-2025 07:01 AM
Thanks @swapnali ombale for your reply, but i tried the first option and didn't find the "to" in "All" > "Email" > "Email Client" : there is only email configuration :
and in the option 2 : using notifications in servicenow , where is the custom event please ?
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04-10-2025 07:26 AM
Hi @yasserbouat
Follow below steps to configure email client option
- Locate the Table:Open the list view of the table for which you want to enable the email client.
- Access Dictionary:Click on any column (if there are multiple) and go to "Configure" > "Configure Dictionary".
- Find Collection Record:Locate the record with the collection type (usually with an empty column name).
- Enable Email Client:
- Go to "Advanced" view.
- Add "email_client=true" to the "Attributes" field.
- Click "Update".
- Go to "Advanced" view.
- Access Client Templates: Go to System Policy > Email > Client Templates.
- Create or Edit Templates:
- Create a new template or open an existing one.
- Template Details:
- Name: Give the template a descriptive name.
- Table: Specify the table for which the template is applicable.
- Conditions: Add conditions (e.g., category, subcategory) to determine when the template should be used.
- Subject: Enter the email subject.
- Body: Write the email body content.
- Attachments: Add any required attachments.
- Name: Give the template a descriptive name.
- Save the Template .
- Create a new template or open an existing one.
- Open a Record: Open a record from the table where the email client is enabled.
- Access Email Client: Click the menu icon (three dots) and select "Compose Email".
- Compose Email:
- To, Cc, Bcc: Add recipients.
- From: The email client will use the configured "From" address from the template or user settings.
- Subject: The email client will automatically populate the subject from the template.
- Body: The email client will automatically populate the body from the template.
- Attachments: Add any attachments.
- Send: Click "Send" to send the email.
- To, Cc, Bcc: Add recipients.
If my response helped please mark it correct and close the thread so that it benefits future readers.
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04-10-2025 05:56 AM
Yes, there is a function called Targeted communications. I learned about it while studying CIS-CSM certificate.
Targeted communications
I think it's only available on CSM module.