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‎03-13-2024 03:39 PM
Hi everyone - hoping there's some smarts out there that can offer ideas on this.
I'm wanting to design a topic that generates an email to a shared mailbox, is there a script that creates this experience?
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‎03-14-2024 06:03 AM
You don't need a script - you can use the ootb Flow Action Send Email or Send Notification. - should be completely no code if you like. In your flow, add the "Action" node > Flow Action > Spoke = ServiceNow Core > Action = Send Email | Send Notification.
The difference between the two is that Send Email is simpler and lets you craft an email from scratch, unique to this one use, whereas Send Notification requires you to first have created a "Triggered" Notification (sysevent_email_action), which has all the details defined in that record.
Generally I'd recommend using notifications rather than sending emails directly (they're better design-wise, reusable, in a standard location, and users can unsubscribe from them), but I can see Send Email being useful for you here so it's up to you.
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‎03-13-2024 03:58 PM
Hi @Keszia ,
Please refer below thread:
If I could help you with your Query then, please hit the Thumb Icon and mark it as Correct !!
Thanks & Regards,
Sumanth Meda
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‎03-13-2024 04:04 PM
The chat menu option is not what I am after, and the Events, Rest, flow etc does not clearly address my issue either. I need help with the script and what a solution could look like (I'm not a developer). Cheers.

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‎03-14-2024 06:03 AM
You don't need a script - you can use the ootb Flow Action Send Email or Send Notification. - should be completely no code if you like. In your flow, add the "Action" node > Flow Action > Spoke = ServiceNow Core > Action = Send Email | Send Notification.
The difference between the two is that Send Email is simpler and lets you craft an email from scratch, unique to this one use, whereas Send Notification requires you to first have created a "Triggered" Notification (sysevent_email_action), which has all the details defined in that record.
Generally I'd recommend using notifications rather than sending emails directly (they're better design-wise, reusable, in a standard location, and users can unsubscribe from them), but I can see Send Email being useful for you here so it's up to you.
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‎03-14-2024 01:15 PM
Thanks Chris, this might be the solution I'm after. I've got another question if you're able to help. I want the user responses to makeup the contents/body of the email, but the options are greyed out. Do you know what my options are here?