Download Flows as Images, PDFs. or Visio Files

Jonathan Keeler
Tera Contributor

I have a need to download a single file representing a Flow in Flow Designer/Workflow Studio that I can send to my clients. It can be an Image, a PDF, or a Visio file.

 

I did find the "Download Diagram as an image" button when viewing a Flow in diagram view, however all of the images get cut off at 4000 pixels exactly and most of my Flows exceed this size. 

 

Any other recommendations? Any way to increase the pixel limit on the downloadable .pngs from Diagram View?

10 REPLIES 10

Bimschleger
ServiceNow Employee
ServiceNow Employee

 Hi, I am on the product team for Flow Designer. A few notes:

 

  • It is totally reasonable to expect that the export includes your entire flow. In the text view of Flow Designer, you should be able to use a print hotkey (Command-P, etc) to print the entire text-view flow as a PDF…but I recognize that this does not solve the diagram export issue.
  • I’m curious to see your flows that exceed the 4000px limitation. If you’re up for it, email me (info on my profile) with an example of the issue that you are seeing, and I can take it from there.
  • You mentioned exporting as an image, PDF, and Visio file. Currently the diagram is an image. Could you share more about how you would use a Visio export?

@Bimschleger Please see my response below.

Our most egregious flow currently is 104 steps (it's used for server provisioning and interacts with an API, request management, and change management). While I am able to create a multi-page print-out pdf in normal view by using CTRL+A and CTRL+P, it's not pretty. I also have to use landscape view in order for my notes and actions to not get cut off horizontally. Diagram View would be much more user-friendly for my clients, but it does not allow you to highlight or select all (CTRL+A), so when you print the page it only captures what is visible in your window. Because Diagram View seems to prefer organizing flows vertically, this means that with the png download you can only get about 25 steps or so in a single file; even less with printing the browser page (depending on your resolution). 

 

The way I would use a Visio export is by sending it to my clients. Our company uses Visio heavily and I know my clients would absorb the information better in a familiar program. My organization is experiencing a fair amount of turnover and re-orgs and many of my clients are wanting to better understand the fulfillment processes they are inheriting. Having a clean, user-friendly diagram to send them of their Flows would be extremely helpful. I also was planning on using diagrams as a part of a routine audit process to ensure my clients are reviewing their existing Flows periodically to ensure they are still correct/optimal.

sshaetz
Tera Contributor

Same thing happens to me. It is a long flow (87 steps), and it only gets to 28 before it cuts off:

 

sshaetz_0-1739915664933.png