The below approval flow describes the procedure for the approvers to view the Download File action.

Before you begin

Role required: any valid approver

Procedure

  1. Navigate to All > DLP Incident Management > DLP User Workspace.
  2. Select My Approvals module available under My DLP Incidents module.
  3. Open an approval request record which is raised for Microsoft DLP Incident with application any of OneDrive, SharePoint or Exchange.
  4. Click on info icon (i) available on the DLP Incident field on the form view.
  5. Click Download File.

Result

After performing this action, the file that violated the DLP policy on Microsoft will be downloaded to the user’s local machine.

DLP admin can control the access of Download File action by disabling the Should downloading the violating file of the reported incident be allowed setting from the Advanced Settings page. For more information, see Configure advanced settings for Data Loss Prevention Incident Response.