Customizing email when the state is changed for a requested item

Jamshaid
Tera Contributor

I am trying to send a customized email that is triggered when the state of a requested item is changed. Here is when it should be triggered. I am unable to find any help regarding this. when the state changes to “closed completed”, send the email to the requestor. email subject: “your request [request #] is completed” email content: field 1 name, field 1 value, field 2 name, field 2 value, and some static text. I have got to customized notifications but do not know what to set and what not to as I am totally new to servicenow. Is there any training or blog that explains this? Thanks

1 ACCEPTED SOLUTION

AniketC85155510
Kilo Patron

Hello @Jamshaid ,

To achieve this, create a notification on the requested item table. Please refer to the images below for clarity. Adjust the condition based on your needs – for instance, use "state changes" if notifications should trigger for every state change, or customize it for closed complete states.

 

AniketChavan_0-1704190442104.png

In the "Who will receive" tab, specify the recipients, such as fixed users, requested for, opened by, or assigned to. Add them accordingly in the "Users/Groups" field.

AniketChavan_1-1704190700181.png

 

AniketChavan_2-1704190730328.png

In the "What will contain" section, set the subject, and use the select variable section to include the record number if needed.

AniketChavan_3-1704190879092.png

 

Also you can refer the below links as well:

 

Let me know your views on this and Mark ✅Correct if this solves your query and also mark 👍Helpful if you find my response worthy based on the impact.

 

Thanks,
Aniket

 

 

View solution in original post

4 REPLIES 4

AniketC85155510
Kilo Patron

Hello @Jamshaid ,

To achieve this, create a notification on the requested item table. Please refer to the images below for clarity. Adjust the condition based on your needs – for instance, use "state changes" if notifications should trigger for every state change, or customize it for closed complete states.

 

AniketChavan_0-1704190442104.png

In the "Who will receive" tab, specify the recipients, such as fixed users, requested for, opened by, or assigned to. Add them accordingly in the "Users/Groups" field.

AniketChavan_1-1704190700181.png

 

AniketChavan_2-1704190730328.png

In the "What will contain" section, set the subject, and use the select variable section to include the record number if needed.

AniketChavan_3-1704190879092.png

 

Also you can refer the below links as well:

 

Let me know your views on this and Mark ✅Correct if this solves your query and also mark 👍Helpful if you find my response worthy based on the impact.

 

Thanks,
Aniket

 

 

Hi @AniketC85155510 

Can i put the condition on a specific type of product using name or something?

Hello @Jamshaid ,

 

Yes absolutely you can, just need to mention for which item you want to trigger it.  

 

Refer the below image.

AniketChavan_0-1704349728906.png

AniketChavan_1-1704349833818.png

 

 

Let me know your views on this and Mark ✅Correct if this solves your query and also mark 👍Helpful if you find my response worthy based on the impact.

 

Thanks,
Aniket