Customizing email when the state is changed for a requested item

Jamshaid
Tera Contributor

I am trying to send a customized email that is triggered when the state of a requested item is changed. Here is when it should be triggered. I am unable to find any help regarding this. when the state changes to “closed completed”, send the email to the requestor. email subject: “your request [request #] is completed” email content: field 1 name, field 1 value, field 2 name, field 2 value, and some static text. I have got to customized notifications but do not know what to set and what not to as I am totally new to servicenow. Is there any training or blog that explains this? Thanks

1 ACCEPTED SOLUTION

Aniket Chavan
Tera Sage
Tera Sage

Hello @Jamshaid ,

To achieve this, create a notification on the requested item table. Please refer to the images below for clarity. Adjust the condition based on your needs – for instance, use "state changes" if notifications should trigger for every state change, or customize it for closed complete states.

 

AniketChavan_0-1704190442104.png

In the "Who will receive" tab, specify the recipients, such as fixed users, requested for, opened by, or assigned to. Add them accordingly in the "Users/Groups" field.

AniketChavan_1-1704190700181.png

 

AniketChavan_2-1704190730328.png

In the "What will contain" section, set the subject, and use the select variable section to include the record number if needed.

AniketChavan_3-1704190879092.png

 

Also you can refer the below links as well:

 

Let me know your views on this and Mark Correct if this solves your query and also mark 👍Helpful if you find my response worthy based on the impact.

 

Thanks,
Aniket

 

 

View solution in original post

4 REPLIES 4

Anil Lande
Kilo Patron

Hi,

Please check below links:

https://www.youtube.com/watch?v=FyXdCm8jsvQ

https://www.youtube.com/watch?v=-cvOz4rlGdk

Please appreciate the efforts of community contributors by marking appropriate response as correct answer and helpful, this may help other community users to follow correct solution in future.
Thanks
Anil Lande
See our ServiceNow services here: https://www.beyond20.com/servicenow-consultation Digital Transformation Blog: https://www.beyond20.com/blog/ beyond20.com
This ServiceNow tutorial will demonstrate how to create an email notification in ServiceNow. Specifically, it will demonstrate ServiceNow configure email notification to fire an email when a new record is created. This video will demonstrate how to set email notification in ServiceNow when a new ...

Aniket Chavan
Tera Sage
Tera Sage

Hello @Jamshaid ,

To achieve this, create a notification on the requested item table. Please refer to the images below for clarity. Adjust the condition based on your needs – for instance, use "state changes" if notifications should trigger for every state change, or customize it for closed complete states.

 

AniketChavan_0-1704190442104.png

In the "Who will receive" tab, specify the recipients, such as fixed users, requested for, opened by, or assigned to. Add them accordingly in the "Users/Groups" field.

AniketChavan_1-1704190700181.png

 

AniketChavan_2-1704190730328.png

In the "What will contain" section, set the subject, and use the select variable section to include the record number if needed.

AniketChavan_3-1704190879092.png

 

Also you can refer the below links as well:

 

Let me know your views on this and Mark Correct if this solves your query and also mark 👍Helpful if you find my response worthy based on the impact.

 

Thanks,
Aniket

 

 

Hi @Aniket Chavan 

Can i put the condition on a specific type of product using name or something?

Hello @Jamshaid ,

 

Yes absolutely you can, just need to mention for which item you want to trigger it.  

 

Refer the below image.

AniketChavan_0-1704349728906.png

AniketChavan_1-1704349833818.png

 

 

Let me know your views on this and Mark Correct if this solves your query and also mark 👍Helpful if you find my response worthy based on the impact.

 

Thanks,
Aniket