CMDB updates and reconciliation behavior

[Tresselt]

Hello!

I have a scenario with two data sources:

• Source A -> Reports on the operational status of a CI

• Source B -> Reports additional details about the CI, but does not provide lifecycle/operational status information

Here’s what I’m seeing:

• Source A last reported 1 year ago, with operational status = Operational.

• I’ve set up a custom rule: if a CI hasn’t been discovered by Source A within 60 days, it should be set to Retired.

• This part works fine.

However, when integration from Source B runs, the CI’s operational status unexpectedly changes back to Operational, even though Source B has no mapping to that field.

My suspicion: ServiceNow is pulling the last known value from cmdb_multisource_data, effectively reusing Source A’s old record when Source B updates the CI. This is problematic, since that record is very outdated.

I’m considering whether Data Refresh Rules might help here, but since Source B has no reconciliation rule for operational status, there’s no “lower priority” source compared to A.

[Tresselt]

Hi Cindy, yeah thats what i also expected from the multisource table.

However, when I for example manually update a field on a CI thats retired, the operational status dosent change. So it does not seem like a business rule is doing this. But again, when the CI is discovered by Source B, it changes back to operational. Even in 360 view I can see that source B reports empty on operational status. So im very confused haha.