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01-10-2024 05:52 AM
Hi,
I am currently in the process of setting up a variety of data archiving rules, to firstly archive specific cases after 2 years alongside their related records such as: Attachments, Emails, Task SLAs, Approvals, Tasks and Child cases.
Please see what i have configured so far below:
As you can see above i have created an archive rule and managed to create additional archive related records for Attachments, Emails, Task SLAs, and Approvals. I have tested these and they are working perfectly and are also archived when the case is archived.
However i am having issues with finding the reference that will work to also archive the child cases related to the case as well as the Tasks.
As you can see below on the example case, there is a child case, a task and an approval. The approval is fine as i found the reference to archive these related records.
However, i can not find the reference to archive the child cases and related tasks. 'Child' is listed however after selecting this and testing this, it did not work. Can anybody advise on what reference i can select to ensure the child cases and related tasks are archived aswell.
@Michael Fry1 @Sebas Di Loreto - just thought to @ yourselves as i have seen you have replied to a bunch of archiving questions before. Any support would be greatly appreciated.
Solved! Go to Solution.
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01-11-2024 04:27 AM
I found a solution in the end, the option in the reference field 'Parent in Task' allowed for archiving of the child case aswell as the tasks.

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01-10-2024 06:09 AM
Had to look at docs since it's been a while since I've used Archive Rules, but there's Archive Related Records option that might work: https://docs.servicenow.com/bundle/vancouver-platform-administration/page/administer/database-rotati...
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01-11-2024 03:57 AM
Hi @Michael Fry1 - thanks for your reply! yes the archive related records option is the 3rd screenshot I have provided and its where you can select what related records to archive at the same time, as you can see in the first screenshot I have set up Attachment, Email, Task SLA and Approvals. However I can't find reference to archive the Child and Tasks In that reference field on the Archive Related Records
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01-11-2024 04:27 AM
I found a solution in the end, the option in the reference field 'Parent in Task' allowed for archiving of the child case aswell as the tasks.