Assignment Group Can Only be used by Those in the Group

[Wasdom_Kung]

Hello, 

I have been asked to 'lock down' an assignment group, this group can be viewed from the assignment group field on the incident form (We already have this set to only display specific groups that match 'types' set in the dictionary).

I am looking to implement the following: If someone is in the group (say Group 1) then check if this user is also in that group on submission of the incident, if not clear the field and display an error. If they are in the group on submission, keep populated and save incident. 

How could I achieve this? Or if someone has done something similar, that'd be great!

Thanks,

[Wasdom_Kung]

This has worked - is there a way to update it so that if the user has the admin role, it will work for them? 

Edit: Ignore me, I added !gs.role('admin') to the condition above the script.

Edit 2: Upon activation, this is preventing any group from being assigned to, not just the group mentioned, my version of the script which I've updated the group name to is below:

// Condition: !gs.hasRole('admin')

(function executeRule(current, previous /*null when async*/ ) {

    // Check if the current user is a member of NHSL-SN-ServiceDeskEnquiries
    var currentUser = gs.getUser();
    var groupMembership = new GlideRecord('sys_user_grmember');
    groupMembership.addQuery('group', 'NHSL-SN-ServiceDeskEnquiries'); // Adjust the group name as needed
    groupMembership.addQuery('user', currentUser.getID());
    groupMembership.query();

    // If the current user is not a member of NHSL-SN-ServiceDeskEnquiries, clear the assignment group field and display an error
    if (!groupMembership.hasNext()) {
        current.assignment_group.clearValue();
        current.assignment_group.setDisplayValue('');
        gs.addErrorMessage('You are not authorised to assign to this group.');
    }
})(current, previous);

Thanks!

[Jyoti Jadhav9]

Hi @Wasdom_Kung ,

1. You can use below onChange client script and script include.

1. OnChange Client Script:

Type : onChange

Field Name: Assignment Group

Script:

function onChange(control, oldValue, newValue, isLoading, isTemplate) {

   if (isLoading || newValue === '') {

      return;

   }

//Type appropriate comment here, and begin script below

   var sysid = g_user.userID; //get current user sysid

   var grpid = g_form.getValue("assignment_group"); //get group sysid

   if(grpid != ""){

    var ga = new GlideAjax('global.CheckuserGroup'); //script include name

    ga.addParam('sysparm_name', 'getgroup'); //function name

    ga.addParam('sysparm_name_sysid', sysid); //passing sysid to user

    ga.addParam('sysparm_name_grpid', grpid); //passing sysid to group

    ga.getXML(getGroup);

   }

    function getGroup(response) {

        var answer = response.responseXML.documentElement.getAttribute('answer');

        if (answer == 'false') {

            alert('You are Not Part of group');

            //g_form.addErrorMessage("You are Not Part of group"); // use as per your requirement

            g_form.setValue("assignment_group","");

        } else if(answer == 'true'){

            alert('You are Part of group');

        }

    }

}

Screenshot:

2. Script Include:

var CheckuserGroup = Class.create();

CheckuserGroup.prototype = Object.extendsObject(AbstractAjaxProcessor, {

    getgroup:function(){

        var usersysid = this.getParameter('sysparm_name_sysid');//getting usersysid from client

        var groupsysid = this.getParameter('sysparm_name_grpid');

        if(groupsysid != ""){

        var mem = new GlideRecord("sys_user_grmember");

        mem.addQuery('user', usersysid); //filtering current user

        mem.addQuery('group', groupsysid); //add group sysid

        mem.query();

        if (mem.next()) {

            return true;

        } else {

            return false;

        }

        }

    },

    type: 'CheckuserGroup'

});

Screenshot:

Please hit the like button if my suggestion has helped you in any way.
Please mark correct if my response has solved your query.

Thanks & Regards

Jyoti Jadhav