Copy Approval Record Comments to Parent Record

[Cody Henslee]

Hello,

I have written a business rule that copies comments from an approval record to the activity stream of the parent record. This took some trial, error, and community support as I am not typically a developer, I just play one since our institution has been forced to down-size over the past year.

My issue now is that I want to augment this business rule so that it does nothing if comments field is blank or the activity stream on the approval record does not have a comments entry.

Currently it adds "Approval Comments:" to the parent record for all approvals rather than approvals that have comments. I feel like I'm missing an additional else statement but I have yet to figure out anything that will work.

(function executeRule(current, previous /*null when async*/ ) {
    var comments;
    if (current.comments != '') {
        comments = current.comments;
    } else {
        comments = current.comments.getJournalEntry(1);
    }
    var gr = current.sysapproval.getRefRecord();
    gr.comments = "Approval Comments: \n\n" + comments;
    gr.update();

})(current, previous);

[Jaspal Singh · Accepted solution]

Hi Cody,

Below should help.

(function executeRule(current, previous /*null when async*/ ) {
    var comments;
    if (current.comments != '') {
        comments = current.comments;
    } else {
        comments = current.comments.getJournalEntry(1);
    }
    var gr = current.sysapproval.getRefRecord();
if(comments!='') //if there is something only then if will work
{
    gr.comments = "Approval Comments: \n\n" + comments;
}

else{//do nothing}

    gr.update();

})(current, previous);

[Cody Henslee]

Thank you Jaspal for your quick response. Your assistance has helped me find a solution.

I ran into some issues with the script you provided but I was able to find success by making a few slight adjustments. Initially it wasn't copying anything over until I added gr.update(); to the if statement validating that the comments variable is not empty.

(function executeRule(current, previous /*null when async*/ ) {
    var comments;
    if (current.comments != '') {
        comments = current.comments;
    } else {
        comments = current.comments.getJournalEntry(1);
    }
    var gr = current.sysapproval.getRefRecord();
	if (comments !='')
	{
		gr.comments = "Approval Comments: \n\n" + comments;
	gr.update();
	}
	else{
    gr.update();
	}

})(current, previous);

[Jaspal Singh]

Great to know it worked. You can close the thread by marking thread as correct so that it does not appear in unanswered list.

[Jafrin Jack]

I am searching for the similar requirement and thankfully I found this thread.

There is a requirement from client to update the RITM comments with the approval comments.

I used the code in this thread and it is working absolutely fine. But there is a small correction needed on this in my scenario.

Well, In a particular RITM If there are 4 approvals having (same)comments in all those approvals then the RITM comments are getting updated 4 times.

Can we make any modifications in this code so that only once the RITM comments will get updated?

@Cody Henslee , @Jaspal Singh . Any help on this?