Auto assign user based on employment type

[sreeha]

Hi,

user whose hr profile meet these conditions like employement type is contractors they should be auto assigned to contractor external role( global scope) 

[Tanushree Maiti]

To automatically assign a user to a "Contractor" role (Global Scope) based on their employment type in the HR Profile, the recommended ServiceNow approach is to use a Business Rule on the sn_hr_core_profile table

1. Identify the Role: Ensure the "Contractor" role exists in the global scope (e.g., contractor_external).
2. Create a Business Rule:
   • Table: HR Profile [sn_hr_core_profile]
   • When: after (insert or update)
   • Order: 100
   • Conditions: Employment type changes to Contractor
3. Script:  (update script as per your requirement)

Submit.

[Ankur Bawiskar]

@sreeha 

what's your actual business requirement?

question is not clear.

[sreeha]

Hi @Ankur Bawiskar ,

• Auto Assign a role to user whose Hr Profile meets the below condition like employment type is Contractor using client role assignment rule 

[its_SumitNow]

Hi @sreeha 

To automatically assign a user to the Contractor External role (Global Scope) based on their HR Profile employment type, the recommended approach in ServiceNow is to use a Business Rule on the HR Profile table.

Step 1 — Verify the Role exists: Make sure the contractor_external role exists in the Global scope before proceeding.

Step 2 — Create a Business Rule:

Field Value

Table	HR Profile [sn_hr_core_profile]
When	After (Insert or Update)
Order	100
Condition	Employment Type changes to Contractor

Step 3 — Add the Script:

(function executeRule(current, previous) {
    var userId = current.user.toString();
    if (!gs.isEmpty(userId)) {
        var roleAssign = new GlideRecord('sys_user_has_role');
        roleAssign.initialize();
        roleAssign.user = userId;
        roleAssign.role = gs.getRoleID('contractor_external');
        roleAssign.insert();
    }
})(current, previous);

⚠️ Note: Update the script as per your specific business requirements and always test in a sub-production instance before deploying to production.

Hope this helps! ,if yes kindly mark helpful & Accept as Solution😊

Regards 

Sumit