what is the best way to maintain GL code at User level

[gvk]

Hi Team,

How the OOB SAM configuration for SAP ariba stores GL code information. I heard that GL code is a combination of few attributes and there will be a default code for each user and it can change based on the variance of those attributes which makes up the GL Code. Will there be any separate tables which stores the GL code information thart can be referenced from user table via reference table?

[kaushal_snow]

Hi @gvk ,

In oob configuration, there isn't a dedicated table that stores a computed GL code per user as a combination of attributes for SAP Ariba and Software Asset Management.... However, you can implement this functionality by creating a custom table or extending an existing user profile table to store the relevant attributes (e.g., Cost Center, Purchasing Organization, etc.) for each user.....These attributes can be populated through integrations with SAP Ariba via the SAP Ariba Spoke or other means, ensuring they remain up to date.....

Subsequently, you can define a computed field (using a script include or business rule) that concatenates these attributes into a single GL code, which can then be referenced in user records....

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[gvk]

Hi Kaushal,

Thank you. I wanted to double check how SAP ariba spokes works if this important functionality of importing GL code information is missing. There is another plugin called "Primary Data Integration with SAP Ariba", this plugin also not bringing the data model though the spokes looks related to importing cost center, GL code information etc.,

So I was confused why ServiceNow didn't implement this functionality. I am aware of implementing customizationsn but afraid that this customization may be refactored if there is a similar OOB functionality available.