Hey @Meenal Gharat
For this scenario, the best approach is to make the catalog data driven instead of hardcoding dropdowns or approvals.
Create one custom configuration table that contains
Category
Sub Category
Service Type
System (Reference field, not choice – avoids 60 static values)
Approver (user or group)
Active flag
Each record represents one valid combination and its approver.
On the catalog item
Category – Choice
Sub Category – Reference
Service Type – Reference
System – Reference
Use reference qualifiers on Sub Category, Service Type, and System to filter values based on previous selections.
In Flow Designer
Look up the matching configuration record
Trigger approval using the Approver from that record
This keeps dropdowns clean, supports large data sets, and makes approval routing easy to maintain.
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Doing so helps others in the community and encourages me to keep contributing.
Regards
Vaishali Singh
