When Approval is Rejecting, Unable to copy Rejection notes onto RITM for customer visibility

Bsnguyen · ‎12-15-2025

Hello Service now Community!

I am currently working on approvals for a form in the service portal. I need to make it so that any rejection comments are visible to the requester. I figured I can do this by copying the rejection comments onto the RITM, however I am not successful. The method that has worked the most for me is creating a business rule in which the rejection comments copy onto the REQ close notes. Then I have another business rule where the close notes are suppose to copy in the RITM addition comments (customer visible) however that is not working.

Below I will show what I currently have:

Business rule for when Rejection comments copies to REQ Close Notes:

Business rule for when REQ Close Notes copies to RITM additional comments:

I am still learning about Service Now so any help is appreciated. Thank you so much for your time.

Deepak Shaerma · ‎12-15-2025

hi @Bsnguyen

why you are using a double jump method from Approval → REQ → RITM , instead you can create a single BR on the sysapproval tablee ,

for current method, i think first business rule is correct, just update the second business rule.

(function executeRule(current, previous /*null when async*/) {

    var gr = new GlideRecord('sc_req_item');
    gr.addQuery('request', current.sys_id);
    gr.query();
    while (gr.next()) {
        gr.comments = "Request Rejected: " + current.close_notes; 
        gr.update();
    }

})(current, previous);

Happy to help! If this resolved your issue, kindly mark it as the correct answer ✅ and Helpful 👍 and close the thread 🔒 so others can benefit too.
Warm Regards,
Deepak Sharma
Community Rising Star 2025

View solution in original post

Jennifer Metz · ‎12-15-2025

Hello @Bsnguyen,

I wanted to link a working solution for you.

I hope this helps!

Jennifer Metz
Technical Lead | Infosys

Bsnguyen · ‎12-22-2025

Hello! I have done this before and it did not work for me. Thank you so much for your time assisting me with this!

Ankur Bawiskar · ‎12-15-2025

@Bsnguyen

why not copy the rejection comments to RITM directly?

(function executeRule(current, previous /*null when async*/ ) {

    // Add your code here
    var gr = new GlideRecord("sc_req_item");
    gr.addQuery("sys_id", current.sysapproval);
    gr.query();
    if (gr.next()) {
        gr.comments = current.comments.getJournalEntry(-1);
        gr.update();
    }

})(current, previous);

💡 If my response helped, please mark it as correct ✅ and close the thread 🔒— this helps future readers find the solution faster! 🙏

Regards,
Ankur
✨ Certified Technical Architect || ✨ 10x ServiceNow MVP || ✨ ServiceNow Community Leader

Bsnguyen · ‎12-22-2025

Hello! I have tried this before and it did not work for me. I am not sure why but I do think it may be a ACL that is conflicting with it. However I am still learning about ACL's and how to make changes to them. Thank you so much for your assistance!