How to leverage Sample Automations in RPA Desktop Design Studio

Alphonsa
ServiceNow Employee
ServiceNow Employee
‎02-09-2025 10:34 PM

Launching the Desktop Design Studio

Using the instance URL, launch RPA Desktop Design Studio. After a successful connection, navigate to the Home page and select the ‘Sample Automations’ option.

Alphonsa_0-1738677371760.png

For more information, follow this document link : https://www.servicenow.com/docs/bundle/yokohama-integrate-applications/page/product/rpa-studio/task/...


Selecting a Sample Automation

On the home page, you have access to various sample automations. Let's pick ‘Word to PDF Converter’ as an example.

Alphonsa_1-1738677415258.png

 

Alphonsa_2-1738677452394.png



Loading the Sample Automation

Select the ‘Word to PDF Converter’ sample automation. It is loaded in the RPA Desktop Design Studio.

Click on the ‘Project Folder’ on the banner. This action take you to the location where the ibot file is downloaded.

Alphonsa_0-1738689139873.png


Alphonsa_1-1738689162598.png

 

Understanding the ReadMe Files

Each sample automation includes a ‘ReadMe.txt’ file, that provides a detailed description of the selected automation. It’s crucial to read these files as they contain valuable information regarding the automation process.


Input Variables

Every ‘ReadMe.txt’ file includes an ‘Input Variables’ section that helps you configure the necessary input values. For the ‘Word to PDF Converter’ automation, the input variables are as follows:

  • varInputFolderPath: The location where you place all the input files, which in this case are .pdf files. For example, D:/InputFiles.
  • varOutputFolderPath: The folder where the automation bot will place all the converted .doc files after running the automation. For example, D:/OutputFiles.
  • varProcessedFolderPath: The folder where processed files (.pdf) will be moved after conversion. For example, D:/ProcessedFiles.


Configuring Input Variables

After understanding the input variables, open the design studio and navigate to the ‘SetConfig’ activity. Here, you will find the input variables that need to be initialized with their respective values before running the automation.


Executing the Automation

After all the input values are configured, you can execute the automation. The automation executes according to the setup, and the output files will be placed in the specified ‘varOutputFolderPath’.

Alphonsa_2-1738689186900.png

Input:

Alphonsa_3-1738689194730.png

 

Output:

Alphonsa_4-1738689194731.png

By following these steps, you can effectively utilize the sample automations available in RPA Desktop Design Studio to enhance your workflow and boost productivity. Happy automating!

Documentation Links:

Use sample automations in RPA Desktop Design Studio : https://www.servicenow.com/docs/bundle/yokohama-integrate-applications/page/product/rpa-studio/task/...

RPA Enablement : https://support.servicenow.com/kb?id=kb_article_view&sysparm_article=KB1315563

Best Practices KB: https://support.servicenow.com/kb?id=kb_article_view&sysparm_article=KB1298454

  • 540 Views
1 Comment