Scenario Planning for PPM

The Scenario Planning for PPM application provides a central location for portfolio managers to create and track the roadmap for project execution for a given fiscal year. Optimize your budget and resource usage by creating and comparing different scenarios for your project and demand roadmap or resources.

A scenario is a collection of demands and projects that serves as a planning instance for the selected fiscal year to support funding decisions.

Eligible demands and projects in the portfolio are collected into a default or existing scenario of the planning cycle. You use the default or existing scenario as a basis to create additional scenarios. A demand or project can belong to more than one scenario in the current planning cycle but it cannot belong to more than one portfolio. For more information, see Create planning scenarios.

Impact on portfolio planning using Portfolio Workbench

Portfolio Workbench does not support a scenario-based portfolio planning. You can plan your portfolio in simple or advanced planning modes. In advanced mode, you can repromote budget plan and create a forecast plan. Starting with the Paris release, the Portfolio Workbench has been deprecated for new customers. For more information, see Portfolio Workbench.

With scenario-based planning, you can create multiple scenarios, compare them, and confirm or reconfirm a scenario.

If you are using the Portfolio Workbench for portfolio planning and want to switch to a scenario-based planning, note the following points:

• After installing Scenario Planning for PPM, remove the Portfolio Workbench module and related link from the Portfolio form. The de-activation of Portfolio Workbench is required to avoid conflicts with two methods of planning and data corruption. For more information, see Enable or disable an application menu or module.
• Use the Portfolio Planning related link or the Portfolio Planning Workbench module to navigate to Portfolio Planning Workbench.
• All your existing selections of demands and projects for a portfolio appear as a default scenario when you open the Portfolio Planning Workbench. For more information, see Create planning scenarios.

Features

The Scenario Planning for PPM provides the following capabilities to portfolio managers:

• Plan your portfolio based on resource capacity for a single year or multiple years.
• Break down your multiple year portfolio planning in smaller planning windows for continuous tracking and planning adjustment.
• Allocate budget to demands and projects in your portfolio from Investment Funding.
• Create scenario-based plans for portfolios.
• Apply filters to refine your list of selected demands and projects in your portfolio.
• Experiment with different combinations of demands and projects in planning scenarios.
• View details of demands and projects that are not aligned with your strategic goals.
• Edit the way demands and projects are funded for each scenario.
• Compare different scenarios to assess outcomes of various project and demand combinations.
• Confirm a planning scenario that best aligns with your organizational objectives as your current portfolio plan.
• Override a previously confirmed planning scenario based on changing priorities and environment.
• View budget details such as actual and planned costs, projects, and demands not aligned to goals and strategies, and actual costs for the projects.
• View resource utilization and allocation.
• View demands and projects with over-allocated resources.

• Install Scenario Planning for PPM
  Install the Scenario Planning for PPM application from ServiceNow Store applications. Visit the ServiceNow Store to view all the available apps, and for information about submitting requests to the store. For cumulative release notes information for all released apps, see the ServiceNow Store version history release notes.
• Annual and multi-year resource capacity-based planning
  Plan your portfolios using scenarios for a single fiscal year or multiple years after analyzing utilization of resources against available capacity. Include demands and projects in all portfolios or a single portfolio to evaluate, prioritize, and select demands and projects that match your business objectives.
• Configure the scenario planning type and scope
  Configure the scenario planning type and select the scope of portfolios to determine the way you want to plan and work on your portfolios. You can also specify using Investment Funding for funding demands and projects in your portfolios.
• Set target budget for a fiscal year
  When planning for a portfolio or all portfolios, start by selecting the fiscal period for the demands and projects that you want to work with. You then set the target amounts for both operating and capital expenses of portfolios when Scenario Planning is not integrated with Investment Funding.
• Create planning scenarios
  Create planning scenarios with different combinations of projects and demands in your portfolio. Experiment with different scenarios to plan your budget expenditure for a fiscal year.
• Compare planning scenarios
  Compare various planning scenarios with your current or default plan to assess different combinations of projects and demands in your portfolio for execution. You can perform a what-if analysis and determine the planning scenario that optimally achieves the target budget and uses your resources.
• Confirm a planning scenario
  Select and confirm a scenario to allocate budget and resources for executing the selected demands and projects in a fiscal year.
• Track the progress of a portfolio
  After confirming a scenario to complete planning of your portfolio, track the progress of the portfolio. You can also monitor the status of cost, resource, schedule, and scope for the selected fiscal period or planning window for the portfolio.

関連概念

• Legacy portfolio workbench
• Portfolio Dashboard

関連タスク

• Create a portfolio
• Open a portfolio status list