Hide a playbook activity from users, but still execute its flow

[AnirudhKumar]

Hello ServiceNow Jedis, Knights and Senseis,

I have a playbook with activities that rely on a lot of server data. The data need to ready before those activities even fire. To handle this, I have created an activity (call it Get All Info) that executes right at the beginning of the playbook. This activity fires off a subflow which get me all the server data I need and can feed to consecutive activities (via the pills).

Now, even I set my Get All Info activity as 'automated=true', it still shows on the playbook page.

Is there any way at all to hide it from showing on runtime, or maybe show only to admins.

[JenHoward]

I am also interested in whether or not this can be done. We have a couple of Automated Create Record and Automated Update Record activities that we would like to hide from end users as well. Have you had any luck making this work?

[AnirudhKumar]

Nope.

[benjamin shiao · Accepted solution]

Here is a method to control role based visibility on playbook activities:

see the sys_playbook_activity_renderer_list table, create a record, define roles required, filter a tagline on the activity.

all activities where you add the tagline, this record will control visibility

example where activity 1.2 would be only visible to admin:

the PAD activity config

the sys_playbook_activity_renderer record:

[AnirudhKumar]

Benjamin buddy! you are awesome 😎