How to remove a checked out workflow version?

peterraeves · ‎06-23-2016

I just noticed that I checked out a workflow 3 months ago. The problem at that time had been solved by changing a Business Rule. The workflow wasn't at fault at that time. I don't remember what changes I have done to the workflow, so I don't want to publish it, but i don't want the published version to exist either. How do i close the workflow again, without having to publish it?

peterraeves · ‎06-23-2016

With all your help combined I figured it out. If you want to delete a checked out published version you:

- Do NOT need to be the person that checked out the version

- Do NOT have to publish it first

- Do need a workflow role (creator or publisher). Admin alone isn't enough as the ACL doesn't have admin override.

- Do need to close all active workflow contexts

When this is all done, you can delete the workflow version just fine.

View solution in original post

david_legrand · ‎06-23-2016

Hi Peter,

1) You open the "checked-out" workflow

2) You click on "delete" (it'll delete only the checked-out version I promise)

peterraeves · ‎06-23-2016

That's what I read elsewhere as well, but I don't have the delete option... Am I looking at the wrong place?

david_legrand · ‎06-23-2016

No, it's the right place and you are also the "user who checked out"

In this case, as Gurpreet said, "workflow versions > check the workflow > UI Action delete" (it'll delete the whole thing)

peterraeves · ‎06-23-2016

That option is grayed out. I'm gonna check my acls and see if that might be the problem.