Shared mailbox as Email Account

mansfis
Giga Contributor

Good morning all,

I've got a bit of an odd issue attempting to set up an existing shared mailbox as an Email Account to receive emails. We're using Office365, so I entered the IMAP settings as recommended here (and detailed below), and even tried the workaround using the mailbox alias found further down the same page, but neither seem to work.

EDIT: Apologies, it seems I was unclear about the error - I am getting an AUTHENTICATE error, regardless of whether I use the full shared mailbox name (as below \info@contoso.com) or the alias of the shared mailbox (in this case, just \info). The user details are correct as when just trying to connect to the user mailbox, the connection is successful.

EMAIL ADDRESS: info@contoso.com (shared mailbox)

  PASSWORD: John Smith's Password (user's password)

  IMAP SERVER: outlook.office365.com (imap server)

  USERNAME: john.smith@contoso.com\info@contoso.com (user\shared mailbox)

PORT: 993

SSL: Enabled

TLS: Disabled

I've tested the same settings with my personal mailbox and they work, and reset the password 2 or 3 times to make absolutely sure, but no luck. I've used multiple accounts with full access to the shared mailbox, too.

Ideally we don't want to set up a new "user" mailbox as the address is established amongst our customers. Has anyone else had success adding a shared mailbox as above, or is it known that it's not possible? I can't see anything on the docs site that suggests it is not possible.

Thanks,

Sean

4 REPLIES 4

hanzi
Kilo Contributor

Hello


have you tried username syntax: sharedmailbox\username?


it should work


Regards


Andrej


@Hanzi,

 

I tried the way you suggested and it got to connected, means authentication error got resolve but it connects to my mailbox NOT the shared one.

 

Any suggestion?

 

Regards

Abhay Somani

barrym
Kilo Contributor

Hi Sean,

 

Just wondering did you get a fix for this issue as we are experiencing the same problem

 

Kind Regards

Barry

Community Alums
Not applicable

Hi @mansfis,

Any updates on this?

I've been checking for SN's recommendations and found the following Support article - "Is it possible for ServiceNow to read emails from a Shared Office 365 Mailbox": https://support.servicenow.com/kb?id=kb_article_view&sysparm_article=KB0953296  

<<

In many cases, your company may wish to provide an address such as support@company.com and set this as a shared mailbox so that both support teams and your instance read emails from this mailbox. This is NOT recommended by both Microsoft and ServiceNow.

[...]

As a workaround, you may

* setup support@company.com as a distribution list

* setup a shared mailbox such as sharedsupport@company.com and make it a member of support@company.com

* setup a mailbox such as instancesupport@company.com and make it a member of support@company.com

This will provide your support team with a copy of emails sent to support@company.com in a shared mailbox.

>>

I am not completely familiar with the MS side of the configuration, so not sure if this applies to our use case.

Thanks