Step based request fulfillment flow does not run

ed475 · ‎04-03-2025

I have set up a request item to use the Step based request fulfillment flow and added two steps:

1. authorise

2. create sc_task

When i request the item the flow 'Step based request fulfillment' does not run. It has no executions. I have confirm that it is active, and also confirmed that if I 'test' the flow against one of the unprocessed RITM records it runs successfully. The approval and task creation steps are both.

Does anyone have any idea why ordering the item does not trigger the flow execution?

ed475 · ‎04-04-2025

The workflow on an item will not run until the parent sc_request record is approved.

On my instance the approval engine was set to off for sc_request, and additionally not set as 'workflows managing approvals on this table'. This resulted in the sc_request getting stuck waiting for an approval that was never issued.

I switched the approval engine to 'process guides' for this table and it no longer requires approval at the request level, so the item flow now executes.

I don't know much about the approval engine so I still need to work out if it's better to use process guides, or to enable workflow managing approvals on the sc_request table, but at least it's working for now and I have a clear reason why it wasn't.

View solution in original post

ed475 · ‎04-03-2025

It is running as 'System User'

Shivalika · ‎04-03-2025

Hello @ed475

In that case can you check in flow executions if any flow was triggered and met with some error or it was not triggered at all.

You can just submit one now and check the latest execution for that.

Kindly mark my answer as helpful and accept solution if it helped you in anyway. This will help me be recognized for the efforts and also move this questions from unsolved to solved bucket.

Regards,

Shivalika

My LinkedIn - https://www.linkedin.com/in/shivalika-gupta-540346194

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ed475 · ‎04-03-2025

@Shivalika yes the flow is running as 'System User'.

Shivalika · ‎04-03-2025

Hello @ed475

Did you check the flow executions as said by me in previous reply by submitting a request from portal ?

Kindly mark my answer as helpful and accept solution if it helped you in anyway. This will help me be recognized for the efforts and also move this questions from unsolved to solved bucket.

Regards,

Shivalika

My LinkedIn - https://www.linkedin.com/in/shivalika-gupta-540346194

My youtube - https://youtube.com/playlist?list=PLsHuNzTdkE5Cn4PyS7HdV0Vg8JsfdgQlA&si=0WynLcOwNeEISQCY

ed475 · ‎04-03-2025

Oops sorry about that. There are no flow executions beyond the one manually triggered using the 'test' button in flow designer.