Hi @Ohki_Yamamoto1 ,
Policy acknowledgment forms are more than just a bureaucratic requirement; they are a strategic tool for bridging the gap between communication and compliance.
As your business operations and the regulatory landscape evolve, so will your policies. It’s essential employees are kept up-to-date. But communicating new policies isn’t enough; you have to make sure they’re read, understood, and accepted.
They fulfil several useful functions, including:
● Evidence of Communication: Provides a tangible record that the employee has been informed of the new policy.
● Accountability: Ensures employees understand their responsibilities and can be held accountable for adhering to company policies.
● Legal Protection: Serves as evidence in legal or regulatory scenarios to prove the company informed employees of specific policies or procedures.
● Promotes Compliance: Emphasizes the importance of the policy, encouraging employees to comply.
● Feedback Loop: Allows employees to ask questions or seek clarifications before signing, ensuring they fully understand the policy.
● Standardized Process: Provides a consistent approach to policy dissemination and acknowledgment across an organization.
● Audit Trail: Assists in internal and external audits by providing a paper trail of policy awareness and acceptance.
Now, Let's undestand by an example:
We have Policy called "Facility Management policy" which needs to be Read and Acknowledged by a set of "Audience" ( which is nothing but a user criteria) .
Now you have a option to run a policy acknowledgement campaign such that this policy can be rolled out for the employees who needs to acknowledge that they have read and abide by it.
Product Document : Acknowledge a policy
For the policy to be rolled out it has to be in Published state:
You have option to give the employee/user a ability to decline the policy and raise a exception request or this policy needs to be adhered.
