Automate HR group member maintenance
Options
- Mark as New
- Bookmark
- Subscribe
- Mute
- Subscribe to RSS Feed
- Permalink
- Report Inappropriate Content
03-13-2025 08:23 PM
Hi Community,
I'm automating HR group membership:
- User requests group access via catalog item.
- Group manager approves (configured with Service Activity and working fine).
- Flow adds user to group (not working).
The flow fails when creating a record in sys_user_grmember. I suspect permissions.
- Problem 1: "Run as System User" fails.
- Problem 2: "Run with role" - "HR Admin" role is missing from the role selection list (HR Basic/Manager are visible).
I've opened a support ticket for these issues.
Question: Any alternative flow designs or solutions (business rule, etc.) for automating sys_user_grmember creation? Why might "System User" fail and "HR Admin" be invisible?
Thanks!
1 REPLY 1

Community Alums
Not applicable
Options
- Mark as New
- Bookmark
- Subscribe
- Mute
- Subscribe to RSS Feed
- Permalink
- Report Inappropriate Content
03-13-2025 08:50 PM
Hi @Kohei Tominaga1 ,
Please refer to this Article : https://www.servicenow.com/community/developer-articles/how-to-use-automatic-group-member-management...