The Zurich release has arrived! Interested in new features and functionalities? Click here for more

Send email notification when incident is assigned to group

chats
Kilo Contributor

I am very green to Service Now.   I recently started a company that has Service Now, but they are not using it to its full potential.   I have volunteered to own it and improve on how it is currently used.     I imagine I will have more questions in the future, but this is my first:

I am trying to set up an email notification so that when an incident becomes assigned to a group, the group members are notified.   I believe I have successfully set up the groups and added group members.   I have attempted to set set up the email notification, but when I test, no email is sent.

Is anyone able to help me troubleshoot this?   Thank you!

Here is a screenshot of email notification (I believe it was a default one that came with Service Now).   I have made it active, but when I reassign a ticket to a group I'm in, I do not receive notification.

find_real_file.png

find_real_file.png

Can anyone see why the email will not send to notify group members?

We do have groups created.

find_real_file.png

And I have people assigned to the groups.

find_real_file.png

Thank you for your help.

1 ACCEPTED SOLUTION

Remove everything aside from assignment group changes and then update a record to change it to that group.     Also, do you get this to fire to any group or is it just this group you are having issues with?


View solution in original post

10 REPLIES 10

Community Alums
Not applicable

Hi Jodie,



Make sure that group email Id is mentioned. I see that you have group email field as empty.


And, In "Who will receive" tab, mention assignment group.email (Dot walk).



Thanks,


Anusha


I do not have a group email address set up for this group.   I was under the impression that if we didn't have one, the notification would be sent to the email addresses we have listed on our profiles.   Knowing that I have not set it up correctly based on what you have shared, how would I set it to send to our personal email addresses instead of a group one?   I hope that's a feature.



Thank you for your help.   I'm grateful.


madanm7786
Mega Guru

Hi Jodie,



Check whether outbound email property is enabled or not ?


Navigate to System Properties -> Email Properties




Thanks,


Maddy


chats
Kilo Contributor

Other emails are being sent out.   We receive an email every time an incident is logged.   But it's a general email to everyone registered on Service Now.   So outbound email is working, so that eliminates that, I believe.  



On a side note, I have tried to find "System Properties", but I can't seem to find it, even using the help documents.   Is it possible that it's System Configuration -> System Configuration?  



Thank you.