Is there a way to create read only reports?

Robert Haugland
Giga Contributor

Hi,

 

We have reports that need to be shared with users in order for them to be run, or seen in dashboards. When we share the reports, the user has the ability to modify them. Is there a way to create a read only report that can be viewed by a user but not modified? The users in question may have to modify other reports.

1 ACCEPTED SOLUTION

Carter1
Giga Guru

Hi Robert,

In the top right hand corner of the dashboard, there is a box with an arrow pointing up, select this and click "Add groups, users and roles".

find_real_file.png

You can choose to share with a group, user, or role. Once here, there is a drop down list at the bottom where you can select the level of permission you want to grant.

 

find_real_file.png

In your case, select "Can view".

Hope this helps!

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6 REPLIES 6

Ankur Bawiskar
Tera Patron
Tera Patron

Hi Robert,

this link should help you more on this;

https://docs.servicenow.com/bundle/orlando-performance-analytics-and-reporting/page/use/reporting/co...

You can also try to achieve this using ACL on sys_report table

https://community.servicenow.com/community?id=community_question&sys_id=5fc30ba5dbd8dbc01dcaf3231f96...

Regards
Ankur

Regards,
Ankur
Certified Technical Architect  ||  9x ServiceNow MVP  ||  ServiceNow Community Leader

Thomas_Davis
Administrator
Administrator

Hello,

The way that you can resolve this is by looking at the Roles that the users have.

find_real_file.png

If the user simply had 'itil or report_user, then they could see the report, but they would not be able to edit the report.  If they have let's say report_group then they would be able to edit the report. If you give a user the report_user role, but they are apart of a group that has let's say report_group assigned to it, then they would still be able to edit the report.  

The way to accomplish what you want is to make sure the user only has the report_user role.  They will be able to see the report, but not edit it.

https://docs.servicenow.com/bundle/newyork-performance-analytics-and-reporting/page/use/reporting/co...

Hope this helps,