Cannot create Project Budget on Subprojects

[Andreas Reuter]

I have a top project and subprojects below it. The problem is that I do not have the possibility to create a project budget in the subprojects (related links) and I also have the project budget tab available in the related lists. As soon as I decouple the subproject from the main project, the functions are in this project available again as normal.

In my opinion, it must be possible to enter budgets in subprojects. All other financial functions such as cost plans and expense lines are also available as normal.

Is this a bug? It occurs both in Vancouver and in the new Washington release. Thank you for your feedback!

best
Andreas

[Lauri Arra]

The budgeting using the table project_funding is assuming a portfolio level decision making on which entities are chosen for execution. As such, the subprojects are not necessarily the right level for having the budget records on.

If you have a project with two subprojects pending for a portfolio steering decision, the approval and thus budget are both on the top project only.

If you have a project where an investment need for a subproject is noticed, the project should create a 'Request for change' in RIDAC to increase the project's budget (pretty sure there's no OOB workflow for this, but I hope I'm wrong).

If you have a larger entity where an unknown number of projects with budgeting requirements might spawn, you might want to use a program [pm_program] instead of a top project. Program has better functionalities for handling several projects, each with their own budgeting.

The budgets are a fairly old and poorly documented feature, which have been used by several workspaces like Portfolio Workbench (deprecated long ago) and Scenario Planning. The have a rigid structure that allows only budget, target and selection for execution under a specific fiscal year. There are store applications that get more out of the project budgets, you should check out the one from Proven Optics.

SN Application "Investment Funding" in SPM Pro offers a more scalable funding model with freedom to plan for other periods than 'fiscal year'. If you have the possibility to use that application, I would strongly recommend using that for tracking project budgets/funding.

[yogesh41]

Hi,

The project budget can only be defined at the top project considering all the financials numbers such as budget, planned, actuals are being tracked at top project. It is present behaviour.

We would like to know your business use case so that it will be input to future product enhancements. 

Yogesh