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05-05-2014 10:51 AM
Hello There !
Recently we came across an issue within the workflow, if no one is part of the approval group then the workflow auto approves and progresses itself to next step. Is there any way we can stop this ? I am looking to see if there is way to check if no one is part of the group then instead of auto approve we could just reject it. I was thinking of adding a workflow activity that runs some kind of script to check if anyone is part of the group. If yes, then move to approval or else reject it. I was looking to see if there is any out of box functionality that can do this before we start making this change as we have too many workflows at this point that needs a fix.
Appreciate any kind of feedback on this subject matter
Solved! Go to Solution.
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05-05-2014 04:11 PM
It's been a while since I saw this, but I believe when there are no approvals then the result is "Skipped" and it just moves on.
What you can do is right click on the workflow activity for Approval - Group, click "Add Skipped", and connect Skipped to Rejected. This should make it so if the approval is skipped then it goes to your Rejected activity.
Again, I didn't test it so let me know if this works.
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05-06-2014 04:37 AM
Jim,
The instance that I am working on is now on Calgary. It does let you add Skipped option. I guess Berlin doesn't.. Which is the previous version. This solution seems to work as expected.
Rohini
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05-06-2014 07:33 AM
You are correct - it was added in Calgary.
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12-01-2020 11:02 AM
I can't believe that this auto-approve behavior has been a thorn in my side for 5 years and I just now found this 7 year old post! I don't know why it never came up in the searches before. But thanks!!!!!!
Shannon
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12-09-2020 08:41 AM
We added a 'default user' to every approval group. In this way, the change is stopped at the Approval Request since there is no one to approve. This prevents Unauthorized Changes from progressing. People then need to add themselves to the Approval Group with no members to proceed forward.
