RITM Group Approval – How to Send Approval Requests Only to Selected Members from a Custom 'Approver

[ArupR]

I'm working on RITM approvals and need to modify the default group approval behavior. I have a custom field 'approvers' (List of Users type) on the Group table that contains specific users who should receive approval requests.

My requirements:

1. Use Group Approval (not User Approval) to preserve which groups were requested
2. Only users in the custom 'approvers' field should get approval requests, not all group members
3. Don't want to manually extract user sys_ids and use individual user approvals

Current challenge:
When I use standard group approval, it sends requests to ALL active group members, but I only want the subset defined in my custom 'approvers' field.

I've considered scripted group approvals but want to ensure:

· It still shows as a group approval in the system
· The group relationship is maintained for reporting
· Only my specified approvers receive the request

Has anyone implemented something similar? What's the best approach - workflow script, business rule, or some other method that maintains the group approval context while filtering the actual approvers?

[ArupR]

@Ankur Bawiskar any idea on this?

[ArupR]

@Lisa @Lisa Holenstein any solution available from your side?

[Ankur Bawiskar]

@ArupR 

I don't think a custom field is required on OOTB table.

You can use Scripted Flow approval and add your required group members if you are using Flow

Scripted Approvals in Flow Designer with Flow Variables 

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[ArupR]

Hi @Ankur Bawiskar ,

If I use a scripted Flow Approval, I need to extract the sys_ids of users from each group and then use a user-level approval, such as ApprovesAnyU[sysid1, sysid2].
However, by doing this, we lose the context of which group the users belong to.

What I want is to use group approvals as usual, but with a modification — instead of sending approval requests to all group members, it should only send them to the users listed in the Approvers custom field within the group.

For example:
If a group has members [a, b, c, d] and the Approvers field includes [a, b],
then when I use group approval, approval requests should go only to [a, b].