Is it possible to enable space reservations only for certain people (roles)?

[Yassin Aaraar]

Can you restrict the reservation of Spaces to specific roles. For example, only a certain person can rent a certain space. Maybe this can be done via ACL's or so. Is this possible?

Thanks in advance

[Aman Kumar S · Accepted solution]

About this task

When a user criteria is applied, the availability of the reservable items in the reservable module will be displayed only to the specified users.

Procedure

1. Navigate to All > Workplace Reservation Management > Administration > Reservable Module.
2. Select the reservable module that you want to apply the user criteria on.
3. In the User criteria's related list, click Edit....
4. On the Edit members form, set the filter option Active to True.
5. Select the user criteria by doing the following:
   1. Select the user criteria from the Collection column on the left.
   2. Move the selection to the User Criteria's List column on the right.
      Use the Add/remove icon () to move the user criteria.
   3. Click Save.
6. Click Save.

[Ian Mildon]

The User Criteria is pretty flexible here and you can set this up so that different buildings, areas, spaces, etc all run different User Criteria to restrict who can reserve things based on your requirements.

[Karl Rohde]

Ian, I can definitely see a use case to limit areas, buildings and floors to specific groups. Can you give us some steps to see how this is configured? I have tried to figure this out but alas no luck. Thanks.

[Ian Mildon]

It is not the most "intuitive" but you need to go to Reservable Module (sn_wsd_rsv_reservable_module) to link the User Criteria's to Areas.