Work set standard and task life cycles

  • Release version: Australia
  • Updated May 25, 2026
  • 1 minute to read

    • A life cycle is the list of states that a work set standard or work set task can go through from creation to closure.

    Work set standard states

    Table 1. Life cycle states for work set standards
    State Description
    Draft The standard can be edited by users with the work set standard author role.
    Review An approval request has been sent to the owner group. The standard can't be edited.
    Published The standard is active and can be scheduled or run from the Standards hub. The standard can't be edited.
    Retired The standard is inactive and can't be requested. The standard is read-only and can't be edited.
    Revised End state for an older version that has been replaced by a newer version. The standard is read-only and can't be edited.

    Approval states

    Table 2. Life cycle states for approvals
    State Description
    Not yet requested The standard has not been submitted for approval.
    Requested The approval request is awaiting review. Any active user in the owner group can approve the request.
    Approved The request has been approved. The state of the standard changes to Published.
    Rejected The request has been rejected. The state of the standard moves back to Draft.
    Canceled The request was withdrawn before a decision was made.

    Work set task states

    Table 3. Life cycle states for work set tasks
    State Description
    Ready The work set task is created and waiting to be picked up.
    Work in Progress The work set task is being executed. The system records the actual start time on entry to this state and moves the task to this state automatically when a child task starts or a child action closes.
    On Hold The work set task is paused. Operators can resume it by setting it back to Work in Progress.
    Closed Complete All child records are submitted or closed and the operator has submitted the work set task. The system records the actual end time.
    Closed Skipped The work set task has expired. Active child tasks move to Closed Skipped and active child actions move to Canceled.
    Canceled The work set task has been canceled by a work set expert. Active child tasks move to Canceled and active child actions move to Canceled.
    Important:
    A work set task can't be closed while it has active child tasks. Complete or cancel the remaining child records first.