Use schedule flows in SAP

  • Release version: Yokohama
  • Updated July 31, 2025
  • 12 minutes to read

    • Use the schedule flows that interact with SAP to pull information on purchase requisition, purchase order, receipt, invoice, and sourcing.

    You can either use the subflows to perform the required tasks or you can create a copy of the subflows and then customize it according to your requirements.
    Important:

    These subflows are read-only. To modify a flow or subflow, create a copy and then apply the required changes.

    The Source-to-Pay with SAP integration supports the following subflows.

    Primary Data Integration with SAP

    The Primary Data Integration with SAP supports the following subflows and system properties:

    Subflows for Primary Data Integration with SAP ECC
    Table 1. Scheduled subflow details for Primary Data Integration with SAP ECC
    Subflow Description
    Fetch Currencies Use this subflow to fetch and synchronize all currencies from SAP ECC system.
    Fetch Legal Entities Use this subflow to fetch and synchronize all legal entities from SAP ECC system.
    Fetch FX Currency Rates Use this subflow to fetch and synchronize all FX currency rates from SAP ECC system.
    Fetch Cost Centers Use this subflow to fetch and synchronize all cost centers from SAP ECC system.
    Fetch Departments Use this subflow to fetch and synchronize all departments from SAP ECC.
    Fetch Payment Terms Use this subflow to fetch and synchronize all payment terms from SAP ECC system.
    Fetch Purchasing Orgs Use this subflow to fetch and synchronize all purchasing organizations from SAP ECC system.
    Fetch GL Accounts Use this subflow to fetch and synchronize all GL accounts from SAP ECC system.
    Fetch Product Models Use this subflow to fetch and synchronize all product models from SAP ECC system.
    Fetch ServiceNow Product Models Use this subflow to fetch and synchronize all ServiceNow product models from SAP ECC system.
    Fetch Plant Addresses Use this subflow to fetch plant addresses from SAP ECC system.
    Fetch Suppliers Use this subflow to fetch and synchronize all suppliers from SAP ECC system.
    System Properties for Primary Data Integration with SAP ECC

    Use these system properties to configure settings for the Primary Data Integration with SAP ECC from the System Properties page. For more information, see Source-to-Pay integrations with SAP reference.

    Role required:
    • Read Role: sn_shop.procurement_specialist, sn_shop.shopper, sn_fcms_intg.admin
    • Write Role: sn_fcms_intg.admin
    Table 2. System Properties for Primary Data Integration with SAP ECC
    Property Name Description
    sn_sap_data_int.cloud_base_unit_of_measure_service_subflow Use this subflow for fetching the base units of measure from SAP ECC system.
    sn_sap_data_int.cloud_company_codes_service_subflow Use this subflow for fetching company codes from SAP ECC system.
    sn_sap_data_int.cloud_cost_centers_service_subflow Use this subflow for fetching cost center data from SAP ECC system.
    sn_sap_data_int.cloud_fetch_suppliers_service_subflow Use this subflow for fetching supplier details from SAP ECC system.
    sn_sap_data_int.cloud_materials_service_subflow Use this subflow for fetching material data from SAP ECC system.
    sn_sap_data_int.cloud_material_group_service_subflow Use this subflow for fetching material group information from SAP ECC system.
    sn_sap_data_int.full_load_time_range_default Defines the default time range for full data loads.
    sn_sap_data_int.odata_base_unit_of_measure_service_subflow Use this subflow for fetching base unit of measure data using OData service.
    sn_sap_data_int.odata_cost_centers_service_subflow Use this subflow for fetching cost center details using OData service.
    sn_sap_data_int.odata_currencies_service_subflow Use this subflow for syncing currency information using OData service.
    sn_sap_data_int.odata_fx_rate_service_subflow Use this subflow for fetching foreign exchange rates using OData service.
    sn_sap_data_int.odata_gl_account_service_subflow Use this subflow for fetching general ledger account data using OData service.
    sn_sap_data_int.odata_legal_entities_service_subflow Use this subflow for fetching legal entity details using OData service.
    sn_sap_data_int.odata_materials_service_subflow Use this subflow for fetching materials data using OData service.
    sn_sap_data_int.odata_material_group_service_subflow Use this subflow for fetching material group details using OData service.
    sn_sap_data_int.odata_payment_terms_service_subflow Use this subflow for fetching payment terms information using OData service.
    sn_sap_data_int.odata_plant_addresses_service_subflow Use this subflow for retrieving plant address details using OData service.
    sn_sap_data_int.odata_purchasing_group_service_subflow Use this subflow for fetching purchasing group data using OData service.
    sn_sap_data_int.odata_purchasing_organizations_service_subflow Use this subflow for fetching purchasing organization details using OData service.
    sn_sap_data_int.odata_suppliers_service_subflow Use this subflow for fetching supplier information through OData service.
    sn_sap_data_int.Subflow.Resume.Count Track the number of times a subflow resumes execution.

    Default value: 30
    sn_sap_data_int.subflow_timeout_value Maximum timeout duration (in milliseconds) for subflow execution.

    Default value: 10000000
    Subflows for Primary Data Integration with SAP S4 HANA Cloud
    Table 3. Scheduled subflow details for Primary Data Integration with SAP S4 HANA Cloud
    Subflow Description
    Fetch Legal Entities Use this subflow to fetch and synchronize all legal entities from SAP S4 HANA Cloud system.
    Fetch Cost Centers Use this subflow to fetch and synchronize all cost centers from SAP S4 HANA Cloud system.
    Fetch GL Accounts Use this subflow to fetch and synchronize all GL accounts from SAP S4 HANA Cloud system.
    Fetch Suppliers Use this subflow to fetch and synchronize all supplier details from SAP S4 HANA Cloud system.
    Fetch Product Models Use this subflow to fetch and synchronize all product models from SAP S4 HANA Cloud system.
    Fetch Units of Measure Use this subflow to fetch base unit of measure from SAP S4 HANA Cloud system.
    Fetch Product Categories Use this subflow to fetch and synchronize all product categories from SAP S4 HANA Cloud system.
    System Properties for Primary Data Integration with SAP S4 HANA Cloud

    Use these system properties to configure settings for the Primary Data Integration with SAP S4 HANA Cloud from the System Properties page. For more information, see Source-to-Pay integrations with SAP reference.

    Role required:
    • Read Role: sn_shop.procurement_specialist, sn_shop.shopper, sn_fcms_intg.admin
    • Write Role: sn_fcms_intg.admin
    Table 4. System Properties for Primary Data Integration with SAP S4 HANA Cloud
    Property Name Description
    sn_sap_data_int.cloud_base_unit_of_measure_service_subflow Use this subflow for fetching the base units of measure from SAP S4 HANA Cloud system.
    sn_sap_data_int.cloud_company_codes_service_subflow Use this subflow for fetching company codes from SAP S4 HANA Cloud system.
    sn_sap_data_int.cloud_cost_centers_service_subflow Use this subflow for fetching cost center data from SAP S4 HANA Cloud system.
    sn_sap_data_int.cloud_fetch_suppliers_service_subflow Use this subflow for fetching supplier details from SAP S4 HANA Cloud system.
    sn_sap_data_int.cloud_materials_service_subflow Use this subflow for fetching material data from SAP S4 HANA Cloud system.
    sn_sap_data_int.cloud_material_group_service_subflow Use this subflow for fetching material group information from SAP S4 HANA Cloud system.
    sn_sap_data_int.full_load_time_range_default Defines the default time range for full data loads.
    sn_sap_data_int.odata_base_unit_of_measure_service_subflow Use this subflow for fetching base unit of measure data using OData service.
    sn_sap_data_int.odata_cost_centers_service_subflow Use this subflow for fetching cost center details using OData service.
    sn_sap_data_int.odata_currencies_service_subflow Use this subflow for syncing currency information using OData service.
    sn_sap_data_int.odata_fx_rate_service_subflow Use this subflow for fetching foreign exchange rates using OData service.
    sn_sap_data_int.odata_gl_account_service_subflow Use this subflow for fetching general ledger account data using OData service.
    sn_sap_data_int.odata_legal_entities_service_subflow Use this subflow for fetching legal entity details using OData service.
    sn_sap_data_int.odata_materials_service_subflow Use this subflow for fetching materials data using OData service.
    sn_sap_data_int.odata_material_group_service_subflow Use this subflow for fetching material group details using OData service.
    sn_sap_data_int.odata_payment_terms_service_subflow Use this subflow for fetching payment terms information using OData service.
    sn_sap_data_int.odata_plant_addresses_service_subflow Use this subflow for retrieving plant address details using OData service.
    sn_sap_data_int.odata_purchasing_group_service_subflow Use this subflow for fetching purchasing group data using OData service.
    sn_sap_data_int.odata_purchasing_organizations_service_subflow Use this subflow for fetching purchasing organization details using OData service.
    sn_sap_data_int.odata_suppliers_service_subflow Use this subflow for fetching supplier information through OData service.
    sn_sap_data_int.Subflow.Resume.Count Track the number of times a subflow resumes execution.

    Default value: 30
    sn_sap_data_int.subflow_timeout_value Maximum timeout duration (in milliseconds) for subflow execution.

    Default value: 10000000
    Subflows for Primary Data Integration with SAP S4 HANA OData
    Table 5. Scheduled subflow details for Primary Data Integration with SAP S4 HANA OData
    Subflow Description
    Fetch Currencies Use this subflow to fetch and synchronize all Currencies from SAP S4 HANA OData system.
    Fetch Legal Entities Use this subflow to fetch and synchronize all legal entities from SAP S4 HANA OData system.
    Fetch FX Currency Rates Use this subflow to fetch and synchronize all FX rates from SAP S4 HANA OData system.
    Fetch Cost Centers Use this subflow to fetch and synchronize all cost centers from SAP S4 HANA OData system.
    Fetch Departments Use this subflow to fetch and synchronize all departments from SAP S4 HANA OData system.
    Fetch Payment Terms Use this subflow to fetch and synchronize all payment terms from SAP S4 HANA OData system.
    Fetch Purchasing Orgs Use this subflow to fetch and synchronize all Purchasing Organizations from SAP S4 HANA OData system.
    Fetch GL Accounts Use this subflow to fetch and synchronize all GL accounts from SAP S4 HANA OData system.
    Fetch Plant Addresses Use this subflow to Fetch Plant Addresses from SAP S4 HANA OData system.
    Fetch Suppliers Use this subflow to fetch and synchronize all supplier details from SAP S4 HANA OData system.
    Fetch Product Models Use this subflow to fetch and synchronize all product models from SAP S4 HANA Cloud system.
    Fetch Units of Measure Use this subflow to fetch base unit of measure from SAP S4 HANA Cloud system.
    Fetch Product Categories Use this subflow to fetch and synchronize all product categories from SAP S4 HANA Cloud system.
    System Properties for Primary Data Integration with SAP S4 HANA OData

    Use these system properties to configure settings for the Primary Data Integration with SAP S4 HANA OData from the System Properties page. For more information, see Source-to-Pay integrations with SAP reference.

    Role required:
    • Read Role: sn_shop.procurement_specialist, sn_shop.shopper, sn_fcms_intg.admin
    • Write Role: sn_fcms_intg.admin
    Table 6. System Properties for Primary Data Integration with SAP S4 HANA OData
    Property Name Description
    sn_sap_data_int.cloud_base_unit_of_measure_service_subflow Use this subflow for fetching the base units of measure from SAP S4 HANA OData system.
    sn_sap_data_int.cloud_company_codes_service_subflow Use this subflow for fetching company codes from SAP S4 HANA OData system.
    sn_sap_data_int.cloud_cost_centers_service_subflow Use this subflow for fetching cost center data from SAP S4 HANA OData system.
    sn_sap_data_int.cloud_fetch_suppliers_service_subflow Use this subflow for fetching supplier details from SAP S4 HANA OData system.
    sn_sap_data_int.cloud_materials_service_subflow Use this subflow for fetching material data from SAP S4 HANA OData system.
    sn_sap_data_int.cloud_material_group_service_subflow Use this subflow for fetching material group information from SAP S4 HANA OData system.
    sn_sap_data_int.full_load_time_range_default Defines the default time range for full data loads.
    sn_sap_data_int.odata_base_unit_of_measure_service_subflow Use this subflow for fetching base unit of measure data using OData service.
    sn_sap_data_int.odata_cost_centers_service_subflow Use this subflow for fetching cost center details using OData service.
    sn_sap_data_int.odata_currencies_service_subflow Use this subflow for syncing currency information using OData service.
    sn_sap_data_int.odata_fx_rate_service_subflow Use this subflow for fetching foreign exchange rates using OData service.
    sn_sap_data_int.odata_gl_account_service_subflow Use this subflow for fetching general ledger account data using OData service.
    sn_sap_data_int.odata_legal_entities_service_subflow Use this subflow for fetching legal entity details using OData service.
    sn_sap_data_int.odata_materials_service_subflow Use this subflow for fetching materials data using OData service.
    sn_sap_data_int.odata_material_group_service_subflow Use this subflow for fetching material group details using OData service.
    sn_sap_data_int.odata_payment_terms_service_subflow Use this subflow for fetching payment terms information using OData service.
    sn_sap_data_int.odata_plant_addresses_service_subflow Use this subflow for retrieving plant address details using OData service.
    sn_sap_data_int.odata_purchasing_group_service_subflow Use this subflow for fetching purchasing group data using OData service.
    sn_sap_data_int.odata_purchasing_organizations_service_subflow Use this subflow for fetching purchasing organization details using OData service.
    sn_sap_data_int.odata_suppliers_service_subflow Use this subflow for fetching supplier information through OData service.
    sn_sap_data_int.Subflow.Resume.Count Track the number of times a subflow resumes execution.

    Default value: 30
    sn_sap_data_int.subflow_timeout_value Maximum timeout duration (in milliseconds) for subflow execution.

    Default value: 10000000

    Supplier Lifecycle Operations Integration with SAP

    The Supplier Lifecycle Operations Integration with SAP supports the following subflows:

    Subflows for Supplier Lifecycle Operations Integration with SAP ECC
    Table 7. Scheduled subflow details for Supplier Lifecycle Operations Integration with SAP ECC
    Flow Description
    Create or update supplier Creates or updates or deactivates suppliers in SAP ECC.
    Deactivate supplier bank details Deactivates the supplier bank details in SAP ECC.
    Create or update supplier payment information Creates or updates supplier payment information in SAP ECC.
    Subflows for Supplier Lifecycle Operations Integration with SAP S4 HANA OData
    Table 8. Scheduled subflow details for Supplier Lifecycle Operations Integration with SAP S4 HANA OData
    Flow Description
    Create or update supplier Creates or updates or deactivates suppliers in SAP S4 HANA OData.
    Deactivate supplier bank details Deactivates the supplier bank details in SAP S4 HANA OData.
    Create or update supplier payment information Creates or updates supplier payment information in SAP S4 HANA OData.

    Sourcing and Procurement Operations Integration with SAP

    The Sourcing and Procurement Operations Integration with SAP supports the following subflows:

    Subflows for Sourcing and Procurement Operations Integration with SAP ECC
    Table 9. Scheduled subflow details for Sourcing and Procurement Operations integration with SAP ECC
    Flow Description
    Create or update Purchase Order Creates or updates purchase orders in SAP ECC.
    Create Goods Receipts Creates goods receipts in SAP ECC.
    Cancel Goods Receipts Cancels goods receipts in SAP ECC.
    Fetch Purchase Order Fetches and synchronize all purchase orders from SAP ECC.
    Fetch Goods Receipts Fetches and synchronize all goods receipts from SAP ECC.
    Subflows for Sourcing and Procurement Operations Integration with SAP S4 HANA OData
    Role required:
    • Read Role: sn_shop.procurement_specialist, sn_shop.shopper, sn_fcms_intg.admin
    • Write Role: sn_fcms_intg.admin
    Table 10. Scheduled subflow details for Sourcing and Procurement Operations integration with SAP S4 HANA OData
    Flow Description
    Create or update Purchase Order Creates or updates purchase orders in SAP S4 HANA OData.
    Create Goods Receipts Creates goods receipts in SAP S4 HANA OData.
    Cancel Goods Receipts Cancels goods receipts in SAP S4 HANA OData.
    Fetch Purchase Order Fetches and synchronize all purchase orders from SAP S4 HANA OData system.
    Fetch Goods Receipts Fetches and synchronize all goods receipts from SAP S4 HANA OData system.
    System Properties for Sourcing and Procurement Operations Integration with SAP

    Use these system properties to configure settings for the Sourcing and Procurement Operations Integration with SAP from the System Properties page. For more information, see Source-to-Pay integrations with SAP reference.

    Role required:
    • Read Role: sn_shop.procurement_specialist, sn_shop.shopper, sn_fcms_intg.admin
    • Write Role: sn_fcms_intg.admin
    Table 11. System Properties for Sourcing and Procurement Operations Integration with SAP
    Property Name Description
    sn_psm_sap_int.should_transactions_flow_through_idoc Indicates whether procurement transactions should be processed through SAP IDoc integration.
    sn_psm_sap_int.status_for_goods_receipt Current status of goods receipt in the procurement process.
    sn_psm_sap_int.status_for_purchase_order Current status of a purchase order within the SAP-integrated procurement workflow

    Accounts Payable Operations Integration with SAP

    The Accounts Payable Operations Integration with SAP supports the following subflows:

    Accounts Payable Operations Integration with SAP ECC
    Role required:
    • Read Role: sn_shop.procurement_specialist, sn_shop.shopper, sn_fcms_intg.admin
    • Write Role: sn_fcms_intg.admin
    Table 12. Scheduled subflow details for Accounts Payable Operations Integration with SAP ECC
    Flow Description
    Create Invoice Creates invoices in SAP ECC.
    Create Non-Purchase Order Invoice Create non-purchase order Invoices in SAP ECC.
    Authorize Payment Authorizes and releases payment for supplier invoice in SAP ECC.
    Fetch Invoice Fetches and synchronize all invoices from the SAP ECC system.
    Accounts Payable Operations Integration with SAP S4 HANA OData
    Table 13. Scheduled subflow details for Accounts Payable Operations Integration with SAP S4 HANA OData
    Flow Description
    Create Invoice Creates invoices in SAP S4 HANA OData.
    Create Non-Purchase Order Invoice Create non-purchase order Invoices in SAP S4 HANA OData.
    Authorize Payment Authorizes and releases payment for supplier invoice in SAP S4 HANA OData.
    Fetch Invoice Fetches and synchronize all invoices from the SAP S4 HANA OData system.
    System Properties for Accounts Payable Operations Integration with SAP

    Use these system properties to configure settings for the Accounts Payable Operations Integration with SAP from the System Properties page. For more information, see Source-to-Pay integrations with SAP reference.

    Role required:
    • Read Role: sn_shop.procurement_specialist, sn_shop.shopper, sn_fcms_intg.admin
    • Write Role: sn_fcms_intg.admin
    Table 14. System Properties for Accounts Payable Operations Integration with SAP
    Property Name Description
    sn_apm_sap_int.cloud_invoices_service_subflow Specifies the subflow used to fetch invoice data from the Cloud-based SAP service.
    sn_apm_sap_int.odata_invoices_service_subflow Defines the subflow responsible for fetching invoices via SAP OData services.