eMails not generating

Adil N
Tera Expert

Hi All, 

I have created a flow which should be doing the following 

 When a  new record is created and assigned to assignment group "A" OR an existing incident is assigned to assignment group "A" an email should be sent to assignment group "A" 

I would expect to see the e-mail once sent to be viable in the activity log (as you can see in screenshot for incident creation to end user) 

 

Any assistance on what is incorrect here? 

 

Would it be better to have 2 flows one for new incidents (would this be new as in just created or first time assigned to RG) and one for updates? 

1 ACCEPTED SOLUTION

Community Alums
Not applicable

@Adil N,

 

Even with the code "Send email" action is throwing an error. Instead use "Send Notification" action. 

 

- Create a notification

Sai149_0-1716469724396.png

-Add your user email id & click add email address

Sai149_1-1716469818292.png

-Add ${mail_script:email_script_name} in body & save the record

Sai149_2-1716469885744.png

- Create "Email Script" & add the below code

(function runMailScript( /* GlideRecord */ current, /* TemplatePrinter */ template,
    /* Optional EmailOutbound */
    email, /* Optional GlideRecord */ email_action,
    /* Optional GlideRecord */
    event) {

    // Add your code here
   var desc = current.description;
    var start = desc.indexOf("Short Description of Issue:");
    var end = desc.indexOf("AUTH-4063");
    var extractedText = desc.substring(start, end).trim();;
    template.print(extractedText);



})(current, template, email, email_action, event);

Sai149_3-1716470030003.png

- Add notification in flow

Sai149_5-1716470257632.png

Result:

Sai149_4-1716470211270.png

 

If my answer helped you in any way, please mark it as helpful or correct. 

View solution in original post

19 REPLIES 19

If my supplier is off tool - will send notification still work as I need to provide the supplier with information in the ticket unfortunately 

@Community Alums  Can you see the error I am not getting in my test result - what am i doing wrong here? 

@Kieran Anson @Community Alums 

 

Seem to have found the issue. its with regards to the description field I'm trying to pull into the email. 

 

for this particular record I am trying to get the description from the record - the description is generated from an inbound email action. the issue is that sometimes the inbound email may have signatures, links etc and thats causing the ServiceNow generated email to the supplier to error. 

 

Is there a way I can edit the Description field to pull only a section from the "Description" into the email? 

 

Please see screenshot below  

Community Alums
Not applicable

Great!

 

if you hover on the description then fx will be visible. Try to check if any one of the functions satisfies your requirement. Else, use in-line script

 

Sai149_0-1716298247892.png

 

If my answer helped you in any way, please mark it as helpful or correct. 

I am quiet new to this, based on my screenshots and the information i need to pull - is there any of the functions you feel would be best suited and easiest to configure as I am struggling to get it correct 

Community Alums
Not applicable

Sure, can you please let me know which part of the description do you want to send? And also please paste the description here, it will be easy for me to replicate.

 

Replace any confidential data with some random text