Get rid of old versions of KB from Employee Center topic
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07-04-2025 04:51 PM
Yokahama version, in our lowest subPROD env which is Sandbox - I have created a topic / megamenu in Employee Center and have related some catalog items, knowledge bases and quick links to that topic.
All these are appearing as tiles. (Except for Quick Links which are just quick links. )
Initially, I had 2 KB's which were titled as "Reports/ dashboards - how to create a Report" and "Reports/ dashboards - how to create a Dashboard". Since the name was confusing, as per the feedback I got in initial demo, I changed the name on the KB to "How to create a ServiceNow report" and "How to create a ServiceNow dashboard" respectively, had the KB approved twice (since both the KB have 2 level approvals) and published.
After I promoted the Update Set to DEV (another sub-PROD env), I am seeing both the versions of the KB appear, as shown in the screenshot.
What should I do to avoid the old version?
I don't have admin access in PROD env, and another platform person executes change requests.
The target is to provide the update sets in such a way that the platform admin does not have to do a lot (Currently, my update sets are such that I had to click on "Skip remote Update Set" a lot of times, which the platform admin will have to do, too)
Any advise will be helpful here.
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07-04-2025 08:59 PM
Hi @entcenginee,
Did you try retiring the old version articles? By default all the versions which are in published state would be visible on the portal unless they are retired manually or automatically.
Please mark this answer as "helpful" if this helped you in anyway.
Thanks and Regards,
K. Sai Charan
Sr. Servicenow Developer
Deloitte India
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07-05-2025 08:33 AM
The old version was automatically marked as "Outdated" as soon as I published a new version.
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07-05-2025 07:55 PM
Hi @entcenginee,
"outdated" and "retired" are 2 different states. Outdated state happens when there is a newer version of a kb article which shows up on portal, however when the same kb article is "retired" it wouldn't show up on portal anymore. Please try retiring the older version of KB article so that you can see only latest version of KB article in the portal.
Please mark this answer "helpful" if this helped you in anyway.
Thanks and Regards,
K. Sai Charan
Sr. Servicenow Developer
Deloitte India