BCM: Can Recovery/Event Tasks be assigned to users who do not have the sn_bcm.recovery_team_member ?

[Iva Dincheva]

Dear Community,

I am facing a situation where the organization, for which we are implementing BCM,  cannot define in advance all the users that will get event tasks from an exercise or a crises event. As they said 'it could be anyone ' that needs to do something in a crisis or an exersice, we do not define them in advance', but ad hoc per exercise or if a crises strikes on the spot . This resonates with my experience in real life as well, but then again when I read the docs it says that these users need to have the following role to view and perform actions: 

BCM Recovery Team member sn_bcm.recovery_team_member

•View the list of recovery tasks for crises and exercises of Functional type assigned by the BCM Program Manager.

Team Member The BCM Recovery Team Member is a secondary user who can view the plans and participate in recovery tasks

•Recovery Team Members

What would you do in a case, where such list of users will not be available in advance? How will the ad hoc users get and edit recovery/event tasks that they will need to perform as part of an exercise or a crises?

Many thanks in advance!

[pverni]

Hello Iva,

You don't need to define the users in advance. Once a crises is started the task will open in the sequence.

Inside the task you are able to define the assignment group:

 The assignment group is a default field of task table, só the users did not need the specific role.

Otherwise, you can create a new field (users reference) to populate with this users without the 

sn_bcm.recovery_team_member. Just remember, you will need to adjust the notifications and the permissions for the users in this field.

Please mark my answer Correct/helpful,

Regards,

Pedro Verni

[Iva Dincheva]

Thank you pverny. The issue I have is a bit different.  If we assign the event task to a random user group, whose members do not have the  sn_bcm.recovery_team_member role assigned, they will not be able to view or access the event task. So this i what I am trying to solve process wise.:How do we engage the wider organization to perform BCM related tasks, when they do not have access to the BCM module.