Questions regarding how you deal with Physical Inventory

[Paulo Andrielli]

Hi folks,

one question that might not be REALLY related to HAM module itself, but I would like to have some insights on how you deal with this in your company.

We need to make the Physical Asset Validation in the company at least once a year; this means that our main KPI is to see if assets has the "Last Physical INventory" field updated within 1 year.

Many of our regions they are considering the "Most Recent Discovery" (MRD) coming from the CI to validate the "Last Physical Inventory" (LPI) field: if the MRD shows a recent date, and the assigned person is the same shown in the "Assigned To" field in the asset table, they simply update the LPI manually with the same date.

However, there are some regions that the local regulations, needs to PHYSICALLY check the asset to update the LPI, no matter if the MRD is up-to-date, being discovered every day, used by the same person in the "Assigned to".

I am asking that because we were trying to create one automation that checks the MRD, and see if in the last 5 days, the same person was using it, and if this user matches the "Assigned to", it will automatically update the LPI field. But in case of those regions, this might impact them, since they udpate it based on the physical inventory.

So, how do you usually do the Physical Asset Validation at your company? DO you rely on one of those fields, or both? Or, do you have any standard document that shows that the "logical" discovery is something that is valid in Physical INventory update?