Approval Groups in Workflow

[sam352120]

Dear Experts,

We have a requirement to find out the In which workflows specific groups are used as approvals. Is there any 

short cut to find out the details of the groups in ServiceNow?

[Alp Utku]

You can go to Groups and filter as Group Type = Approval

[Chaitanya ILCR]

HI @sam352120 ,

sys_variable_value is the table where you search

go to the table =sys_variable_value

and add a filter value contains sys_id of the group or the name of the group

if you group is stored in a property also check for value contains name of of the property 

you will be able to find the activities and if you open the activity (ID field) that record will have information of the workflow

Please mark my answer as helpful/correct if it resolves your query.

Regards,
Chaitanya

[Nawal Singh]

Hi @sam352120 ,

you can also run the below script in Background script and it will return workflow name -

var groupId = 'c1921b5a1bc0a6d0598d748bd34bcb17';

var gr = new GlideRecord('wf_activity');
gr.addQuery('activity_definition.name', 'Approval - Group');
gr.addQuery('approval_group', groupId);
gr.query();

while (gr.next()) {
    gs.print(
        "Workflow: " + gr.workflow_version.name +
        " | Activity: " + gr.name +
        " | Version: " + gr.workflow_version
    );
}

If you found my response helpful, please mark it as helpful and accept it as the solution.

Thank you
Nawal Singh

[Ankur Bawiskar]

@sam352120 

this article from Mark has all the details on how to know a particular sysid is used where in workflow

Finding references / sys_ids in Workflows 

💡 If my response helped, please mark it as correct ✅ and close the thread 🔒— this helps future readers find the solution faster! 🙏