How to share report with non-itil user?

SR25
Tera Contributor

I created a report on the incident table and under share setting selected "everyone". We would like a handful of non-itil users to be able to access this report. In order to accomplish this I created a new roll called CRMReport and added it to the incident read ACL (screenshot below). Added this role to a user account however the user is unable to see all incidents in this report and is only seeing the ones they created. Please advice. 

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1 ACCEPTED SOLUTION

It's not best practice because ServiceNow has this information locked down to ITIL due to way they've designed the licenses. Ultimately, we can strip away that protection and allow others to read, create, delete, write, etc...but it's a gray area for "Read"...some believe that allowing people to Read the data is just as crossing the line as Writing to those fields...in the new Subscription Model per SN released in Madrid...for new SN customer contracts or renewed contracts...even "Read" counts as a license...so technically it's like you're giving them ITIL....slightly...but still ITIL none the less. So SN could audit your instance and charge you for extra ITIL licenses...this can and will vary...but I just wanted to throw that out there and again, you'd want to speak to your SN account executive for the most accurate information.

If those users only need to be able to review reports...you could schedule the report to be emailed to them daily or weekly with the parameters they need...this comes to them in the form of (for example...) .PDF and doesn't require them to login to the instance or consume a license.

https://docs.servicenow.com/bundle/geneva-performance-analytics-and-reporting/page/use/advanced_repo...

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It's not best practice because ServiceNow has this information locked down to ITIL due to way they've designed the licenses. Ultimately, we can strip away that protection and allow others to read, create, delete, write, etc...but it's a gray area for "Read"...some believe that allowing people to Read the data is just as crossing the line as Writing to those fields...in the new Subscription Model per SN released in Madrid...for new SN customer contracts or renewed contracts...even "Read" counts as a license...so technically it's like you're giving them ITIL....slightly...but still ITIL none the less. So SN could audit your instance and charge you for extra ITIL licenses...this can and will vary...but I just wanted to throw that out there and again, you'd want to speak to your SN account executive for the most accurate information.

If those users only need to be able to review reports...you could schedule the report to be emailed to them daily or weekly with the parameters they need...this comes to them in the form of (for example...) .PDF and doesn't require them to login to the instance or consume a license.

https://docs.servicenow.com/bundle/geneva-performance-analytics-and-reporting/page/use/advanced_repo...

Please mark reply as Helpful/Correct. Thanks!


Please consider marking my reply as Helpful and/or Accept Solution, if applicable. Thanks!

Thank you so much for the clarification. The report is already being emailed to the user. I was trying to make this available to them online. I will get in touch with our SN rep and move forward accordingly. Thank again!