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04-23-2025 09:46 PM
Hello Team,
I'm trying to send the approval emails to all the group members when a record created on sysapproval table but I am seeing duplicate emails are going to all the users in group, for example if a group has 3 users all the 3 users are getting 3 approval email instated of 1.
Please let me know how can I fix the duplicate email issue
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04-23-2025 11:11 PM
@Community Alums
you simply create your own email notification on sysapproval_approver with everything as same like OOTB
Just add your condition, add your email body email script etc
Also in Whom to send keep the approver -> don't give any group etc
Since when you set group approval, system will anyhow create those many approval records based on group members
I believe I have answered your question
If my response helped please mark it correct and close the thread so that it benefits future readers.
Ankur
✨ Certified Technical Architect || ✨ 9x ServiceNow MVP || ✨ ServiceNow Community Leader
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04-23-2025 10:00 PM
@Community Alums
that's the OOTB behavior since that group has 3 members all 3 users will get 1 email each
This will help them know that approval is pending for them
If my response helped please mark it correct and close the thread so that it benefits future readers.
Ankur
✨ Certified Technical Architect || ✨ 9x ServiceNow MVP || ✨ ServiceNow Community Leader
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04-23-2025 10:02 PM
No, not each user getting 1 email, each user getting 3 emails of same notification
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04-23-2025 10:11 PM
@Community Alums
how are you triggering the approvals?
Seems it's created 3 records in approval table for each user -> Did you check this?
If my response helped please mark it correct and close the thread so that it benefits future readers.
Ankur
✨ Certified Technical Architect || ✨ 9x ServiceNow MVP || ✨ ServiceNow Community Leader
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04-23-2025 10:22 PM
I am triggering the notification when record created on sysapproval table and checking the source_table field as condition on notification. It's created one record for each user in sysapproval approval table.
But I have received to emails for same task
the difference from above emails I see the name mentioned after "Hello" other user emails are getting triggered to my mail box