Creating Duplicate Approval Emails

Community Alums
Not applicable

Hello Team,

 

I'm trying to send the approval emails to all the group members when a record created on sysapproval table but I am seeing duplicate emails are going to all the users in group, for example if a group has 3 users all the 3 users are getting 3 approval email instated of 1.

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Please let me know how can I fix the duplicate email issue

1 ACCEPTED SOLUTION

@Community Alums 

you simply create your own email notification on sysapproval_approver with everything as same like OOTB

Just add your condition, add your email body email script etc

Also in Whom to send keep the approver -> don't give any group etc

Since when you set group approval, system will anyhow create those many approval records based on group members

AnkurBawiskar_0-1745474973452.png

 

AnkurBawiskar_1-1745474983673.png

 

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I believe I have answered your question

If my response helped please mark it correct and close the thread so that it benefits future readers.

Regards,
Ankur
Certified Technical Architect  ||  9x ServiceNow MVP  ||  ServiceNow Community Leader

View solution in original post

8 REPLIES 8

Ankur Bawiskar
Tera Patron
Tera Patron

@Community Alums 

that's the OOTB behavior since that group has 3 members all 3 users will get 1 email each

This will help them know that approval is pending for them

If my response helped please mark it correct and close the thread so that it benefits future readers.

Regards,
Ankur
Certified Technical Architect  ||  9x ServiceNow MVP  ||  ServiceNow Community Leader

Community Alums
Not applicable

@Ankur Bawiskar 

No, not each user getting 1 email, each user getting 3 emails of same notification

@Community Alums 

how are you triggering the approvals?

Seems it's created 3 records in approval table for each user -> Did you check this?

If my response helped please mark it correct and close the thread so that it benefits future readers.

Regards,
Ankur
Certified Technical Architect  ||  9x ServiceNow MVP  ||  ServiceNow Community Leader

Community Alums
Not applicable

@Ankur Bawiskar 

I am triggering the notification when record created on sysapproval table and checking the source_table field as condition on notification. It's created one record for each user in sysapproval approval table.

prudhvirajy_0-1745471908736.png

But I have received to emails for same task

prudhvirajy_1-1745472032227.pngprudhvirajy_2-1745472084567.png

the difference from above emails I see the name mentioned after "Hello" other user emails are getting triggered to my mail box