Join the #BuildWithBuildAgent Challenge! Get recognized, earn exclusive swag, and inspire the ServiceNow Community with what you can build using Build Agent.  Join the Challenge.

How to create system notification where notification should go to specific users?

Vishal_Jaiswal
Mega Guru

Requirement:
I need to configure a System Notification for the Incident table with the following logic:

  • If Assignment Group = Test Group and Assigned To = Abel Tutor

  • Then the notification should be sent to all members of "Test Group" except the assigned user (Abel Tutor).

What I Tried:

  • Created a notification record in sys_notification.

  • Defined the trigger conditions.

  • Added notification content in the Related List → Content → Next Experience (Subject + Body).

  • Tried defining receiver logic using an email script inside the Next Experience content.

Challenge:
The receiver logic is not working as expected — the notification is not being sent to the intended group members.

1 ACCEPTED SOLUTION

Hi @Ankur Bawiskar ,

Thanks again for your response and support.

Observation:

  • Case 1: In my official instance, when I add Assignment Group in the Who will receive tab, no bell notification goes to any user of the group. However, when I try the same in my PDI (Yokohama version), the bell notification goes to all users of the assignment group.

  • Case 2: In my official instance, when I add Assigned To in the Who will receive tab, the bell notification goes correctly to that user.

Conclusion:
It seems this may be either a platform/version issue (Official instance = Xanadu, PDI = Yokohama) or some configuration difference between the two environments.

Solution Implemented:
I changed my approach and found a working solution:

  1. Created a new Event.

  2. Added a Business Rule with logic to exclude the Assigned To user, and stored the sys_ids of all remaining users in the Assignment Group into a comma-separated array.

  3. Triggered the event in the Business Rule.

  4. Linked the event to a sys_notification record.

  5. Created a Next Experience content record for the notification body.

This approach worked successfully in my official instance.

View solution in original post

16 REPLIES 16

@Vishal_Jaiswal 

check my below response.

Regards,
Ankur
✨ Certified Technical Architect  ||  ✨ 9x ServiceNow MVP  ||  ✨ ServiceNow Community Leader

Ankur Bawiskar
Tera Patron
Tera Patron

@Vishal_Jaiswal 

If you are talking about Provider Notifications then you can configure the Recipients

Simply select the field Assignment Group and don't select Assigned to

But I think it will send notification to Assigned to user as well as that user will be member of that group.

AnkurBawiskar_0-1759474317454.png

 

If my response helped please mark it correct and close the thread so that it benefits future readers.

Regards,
Ankur
✨ Certified Technical Architect  ||  ✨ 9x ServiceNow MVP  ||  ✨ ServiceNow Community Leader

Thanks @Ankur Bawiskar ,

But this is not as per the requirement.

@Vishal_Jaiswal 

so please share screenshots.

Regards,
Ankur
✨ Certified Technical Architect  ||  ✨ 9x ServiceNow MVP  ||  ✨ ServiceNow Community Leader

@Ankur Bawiskar ,

Below i requirement.

I need to configure a System Notification for the Incident table with the following logic:

  • If Assignment Group = Test Group and if Assigned To = Abel Tutor

  • Then the notification should be sent to all members of "Test Group" except the assigned user (Abel Tutor).