Create entities that are owned by a group rather than one owner

Rana Baghdar · ‎02-10-2022

Hi!

Currently working on a case where we don't want to assign one owner (owned by) to a entity, but rather define the owner by e.g., owned by group or owned by roles.

The main reason for this is due to the internal infrastructure of the company and the fact that processing activities (e.g., privacy assessments) that are created based on entities are sent out to their respective entity owner.

I've tried to add Owned by.roles to the form and define the role that should be registered as the owner, but when impersonating a person with that role they are not defined as the entity owner. Also, the field type user_roles is not supported in this case.

Does anyone have any experience with this, or had similar cases when the entity owner is not one single person? Or any suggestions for how this could be solved? Is it even possible?

Thanks!

SanjivMeher · ‎02-11-2022

We created a delegate field in entity which is a list field reference to the User table.

And modified the ACLs, so that user who are part of delegate can also edit/assign the indictor tasks to them selves and complete it.

You can try something similar, a delegate field and a group field and when group is added, add user from that group to delegate using a Business Rule.

Please mark this response as correct or helpful if it assisted you with your question.

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Mehernosh Amrol · ‎02-14-2022

You can "configure dictionary" on the "Owned By" field and have it point to your sys_user_group. You may have to create a reference to point to the sys_user_group. Then when you click on "Owned By" is shows you the groups.