Source to Pay

Vengadeshgiri · ‎09-20-2024

Hi all,

Does anyone have hands on with Source to Pay

I have some doubts with Purchase order concepts in that. If anyone have any documents kindly share.

Thanks in advance

Regards

Vengadesh

FlavioD · ‎09-23-2024

Below are the sequence of steps the process would follow end to end.

Purchase Request Created: A user initiates the process by creating a purchase request in ServiceNow.
Agent Starts Negotiation: A procurement agent reviews the request and begins negotiating with potential suppliers.
Get Quotations: The agent solicits and collects quotations from various suppliers based on the request specifications.
Award Supplier: After evaluating the quotes, the agent selects and awards the contract to the most suitable supplier.
Purchase Order Created: A purchase order (PO) is generated in the system, and individual lines (PO Lines) are created for each product or service included in the order.
Supplier Fulfills the PO: The selected supplier processes the order and begins fulfillment.
Supplier Informs Shipping Details: The supplier provides shipping details, informing the buyer of the shipment status.
Delivery Confirmed: The user confirms the delivery of goods or services, marking the order as received.
Invoice Received: The supplier sends an invoice for the delivered items.
Invoice Validation: The invoice is validated against the original PO and receipt to ensure accuracy.
Invoice Approved: Once validated, the invoice is approved for payment.
Payment Scheduled: The payment is scheduled based on the approved invoice.
Payment Complete: Finally, payment is completed, closing the procurement process.Note this is not exhausting all the possibilities but just a high level overview.

FlavioD · ‎09-21-2024

I am not sure what type of questions you have about it but the official documentation can be found in the link below:
https://docs.servicenow.com/bundle/xanadu-source-to-pay-operations/page/product/sourcing-procurement...
If you have specific questions, please ask specifically.

Vengadeshgiri · ‎09-23-2024

I want to know the procurement process workflow and supplier chain management process flow in S2P

I want an overview of how the procurement process works.

Thanks in advance!!!

Regards

Vengadesh

FlavioD · ‎09-23-2024

Below are the sequence of steps the process would follow end to end.

Purchase Request Created: A user initiates the process by creating a purchase request in ServiceNow.
Agent Starts Negotiation: A procurement agent reviews the request and begins negotiating with potential suppliers.
Get Quotations: The agent solicits and collects quotations from various suppliers based on the request specifications.
Award Supplier: After evaluating the quotes, the agent selects and awards the contract to the most suitable supplier.
Purchase Order Created: A purchase order (PO) is generated in the system, and individual lines (PO Lines) are created for each product or service included in the order.
Supplier Fulfills the PO: The selected supplier processes the order and begins fulfillment.
Supplier Informs Shipping Details: The supplier provides shipping details, informing the buyer of the shipment status.
Delivery Confirmed: The user confirms the delivery of goods or services, marking the order as received.
Invoice Received: The supplier sends an invoice for the delivered items.
Invoice Validation: The invoice is validated against the original PO and receipt to ensure accuracy.
Invoice Approved: Once validated, the invoice is approved for payment.
Payment Scheduled: The payment is scheduled based on the approved invoice.
Payment Complete: Finally, payment is completed, closing the procurement process.Note this is not exhausting all the possibilities but just a high level overview.

Vengadeshgiri · ‎09-23-2024

Thanks for input .It would be very helpful!!

Regards

Vengadesh