Why are Users Getting the "Alumni" Role Assigned Automatically?

[rodrigomica]

Hello,

I've noticed that some users (including myself) are automatically getting assigned the "Alumni" role, and I'm trying to understand why this is happening. Has anyone else experienced this?

A few things I'm trying to figure out:
🔹 What triggers the "Alumni" role assignment?
🔹 Is it linked to inactivity, HR profile status, or some automated rule?
🔹 Where can I check logs or configurations that might explain this behavior?

If you've come across this issue or have any insights, I'd really appreciate your help!

Thanks.

[Dr Atul G- LNG]

Hi @rodrigomica 

I do not have much idea but I read that the Alumini role The ASC uses the Explicit Roles plugin to help segregate external users from internal users. and I  guess it is something core or the role gets inherited when the hR profile gets created a BR - Create HR Profile for users you can check these 2 script includes

[rodrigomica]

Hello, 

I’ve already checked the Script Includes, and it doesn’t seem like the role is being assigned from there.

I have several examples of users who were updated through an integration, and I wasn’t the one who assigned them the Alumni role—it was assigned automatically.

I also ran a test by replicating a user to see if they would receive the role, but they didn’t.

This behavior seems inconsistent.

Thanks.

[Martin Friedel]

Hello, 

Official ServiceNow Documentation: Alumni Service Center 

Related article: Alumni Service Center 
Similar question: Roles in HRSD 

Role 'sn_hr_core.hrsm_alumni' has description: Grants role to the employee who has left the company.

I understand this role is related to Alumni Service Center application. Grants access to Alumni Portal (/asc) to former employees.

If my answer helped you, please mark it as correct and helpful, thank you 👍
Martin

[rodrigomica]

Hello,

I want to know why it is given automatically.

Regards.