Restrict responsive dashboard sharing with security rules

  • Release version: Australia
  • Updated March 12, 2026
  • 1 minute to read

    • You can configure the users, roles, and groups that users can see on the Share panel when they share a responsive dashboard.

    Before you begin

    Role required: admin. To modify the Access Control List, the admin must elevate to the security_admin role. For information, see Elevate to a privileged role.

    About this task

    Users who can see the Share icon based on the configuration of List of roles (comma-separated) that can share their own dashboards may not see content in the Share panel based on the configuration of the property Apply security rules to the list of users, user groups, and roles that are visible when sharing dashboards.

    Procedure

    1. Navigate to All > System Properties > Dashboard Properties.
    2. Select the box labeled Apply security rules to the list of users, user groups, and roles that are visible when sharing dashboards to apply security rules to what is visible in the Share panel.
      The existing security rule configuration for users, user groups and roles is described in their associated read access control list at the platform level. For more information, see Access control list rules.

    Result

    Only users whose roles are specified in the field labeled List of roles (comma-separated) that can share their own dashboards can share their dashboards. If this property is configured and a user's role is not specified in the property, the user does not see the Share panel. When Apply security rules to the list of users, user groups, and roles that are visible when sharing dashboards is enabled, security rules are applied to the list of users, groups, and roles that the user can share their dashboards with in the Share panel.