Enter actuals spent in a project in classic Project Workspace

Enter actual spends in your project to track the fund utilization.

Important:

Classic Project Workspace is being prepared for future deprecation. It will be hidden and no longer available for installation but will continue to be supported. For details, see the Deprecation Process [KB0867184] article in the Now Support knowledge base. Use new Project Workspace with enhanced UI to help you efficiently manage your projects.

Before you begin

Role required: it_project_manager

About this task

When you spend funds allocated to your project to complete your project activities, record that amount as actuals to review and track your project finances.

Note:

The actuals in the project record, that is calculated from the expense lines, does not reflect into the actuals of the Funds automatically. Since your actual spends might include labor costs and other expenses, you should enter it manually against the corresponding funding source in the Funds list.

Procedure

1. Navigate to All > Project > Projects > Project Workspace.
2. Click a project for which you want to review or manage funds.
3. On the Project Workspace, click the Financials tab.
4. Click the Funds tab.
5. In the Funds list, enter the actual amount spent in the project under the Actual CapEx and Actual OpEx columns for the corresponding funding source.
   Note:

   If you do not see the Actual CapEx and Actual OpEx columns in the list, select them from the configuration icon ().

Result

The entered amount is updated as actuals for the project.